INVITATION TO BID Long Term Agreement for Accommodation Services ITB-ARK-LTA-25-ARKLB1698
INVITATION TO BID
Accommodation Services Long Term Agreement - Lebanon
To: Bidder
From: ARK Group DMCC
ITB Reference: ITB-LTA-25-ARKLB1698
ITB Issue Date: 17 December 2024
ITB Closing Date: 07 January 2025
ITB Closing Time: 18:00 (Local – Beirut, Lebanon)
1. Purpose
ARK Group DMCC (hereinafter referred to as “ARK”) is seeking to enter into a Long-Term Agreement (LTA) with hotel vendors for the provision of accommodation services outside Beirut in Jbeil/Fidar area as detailed in the Statement of Work (SOW) at Annex 1.
This ITB may result in award of a single or multiple Long-Term Agreements for one or more qualified service providers.
2. Description of ARK
ARK is a stabilisation and development company committed to empowering local communities and beneficiaries in conflict, post-conflict, and fragile areas through the provision of evidence-based programmatic interventions, policy recommendations, research and capacity-building. Working with local communities, ARK seeks to understand and then mitigate the negative effects of conflict and instability, enhancing social cohesion and resilience whist promoting human security, development and economic opportunity.
ARK is registered in the United Arab Emirates, with project offices in Lebanon, Jordan and the UK. The services under this ITB are required for the Beirut branch office.
How to apply
3. Instructions for Submitting Proposals
a. This ITB consists of the following documents:
- This ITB with submission instructions and evaluation criteria
- Annex 1: Statement of Work
- Annex 2: Proposal Declaration Form
b. Proposals shall be submitted in two separate emails to procurement@arkgroupdmcc.com one for technical submission and the other for price submission adhering to the following instructions:
1. The first email shall be marked "[Your Company Name] - ITB-LTA-25-ARKLB1699 Technical Proposal" and contain the below:
- Proposal Declaration Form
- A copy of your company registration document(s)
- Technical Proposal
2. The second email shall be marked "[Your Company Name] - ITB-LTA-22-ARKLB0052 Price Proposal" and include your Price Proposal only. The technical proposal must not make reference to cost or pricing information at any point. This will ensure that technical evaluation is made strictly on the basis of technical merit.
Failure to agree and comply with any of the above specifications may result in the proposal being rejected.
c. Proposals must be received by ARK no later than 16 October 2022, 18:00 (Local - Beirut, Lebanon). Any proposal received after this date and time will be rejected. ARK may, at its discretion, extend the deadline, by notifying all prospective bidders in writing. The extension of the deadline may accompany a modification of the bid documents prepared by ARK at its own initiative or in response to a clarification requested by a bidder.
d. Requests for clarification should be sent via email to procurement@arkgroupdmcc.com. Clarification questions may be sent until 5 October 2022. The ITB number should be quoted in all correspondence. Any written reply to a particular question may be shared with all other bidders who have expressed an interest. If you wish to receive answers to clarification questions sent by other bidders, please send an expression of interest to procurement@arkgroupdmcc.com by 5 October 2022. An expression of interest is encouraged but is not a requirement to participate in the ITB.
e. Discussions may be held to clarify proposals. If any such discussions are held, bidders will be notified that a best and final offer may be submitted by a revised deadline. The best and final offer provides the opportunity for bidders to revise their proposals based on additional information gathered during discussions. If a best and final offer is not submitted, the previous offer will be considered as the best and final offer.
f. ARK reserves the right to reject any and all proposals submitted and to request additional information from all bidders.
g. ARK is not committed to select any of the companies submitting proposals and this ITB is not to be construed in any way as an offer of contract. This ITB may also result in LTAs with several companies based on the outcome of the evaluation.
Please refer to the attached Invitation to bid (ITB) document for complete details.
