Logistics Assistant (Readvertised)

Secours Islamique France:  Founded in 1991, Secours Islamique France (SIF) is a national and international solidarity Non-Governmental Organization (NGO) that has been working in France and around the world for over 25 years, taking action wherever there are humanitarian and social needs that require emergency relief, development programs and advocacy campaigns with respect for the environment. SIF is committed to reducing poverty and vulnerability in France and around the world, without proselytism nor discrimination. One of its core principles is to assist the most vulnerable, fairly, with humanity and without any distinction based on their origins, gender, culture, faith, sensitivity or political affiliation.

Main Responsibilities:

Assist in preparing the purchases (IOF & IRV) within the entire mission (all offices in Lebanon)

Assist in the monthly field inventory for assets with staff.

Assist in ensuring that SIF purchase procedures (Purchase Order form, Quotation) are respected.

 Assist in updating the list of suppliers.

Assist in ensuring that purchases are done or that it was forwarded to another base.

Assist in Organizing the transportation of staff and goods to other sites in collaboration with Logistics Supervisor.

Check coherence of inventories

Assist in reception of all materials and check and validate properly the waybills in collaboration with the logistics supervisor.

Assist in daily checking cars (daily check list, car log book, cleaning….) with drivers.

Assist in Following up on water/electricity/fuel /gas supply of the base (Monthly payments).

Assist in the Follow-up of cars’ movements for staff and drivers.

Follow-up the good use of the equipment (cars, computers…).

Calculate and follow-up the monthly consumption of each vehicle (fuel follow up and Millage),

Document all documents related to Logistics (IOF, IRV, Supplier Purchase order, Reception Note, Contracts).

Attend and prepare for the weekly meetings with drivers in Beirut and Shouf.

Assist the Logistics Supervisor in preparing the Monthly Report.

Assist in collecting quotations.

MINIMUM REQUIRED QUALIFICATIONS

Education: Bachelor in supply chain, business management or any related field

Experience: Minimum one year of experience as logistics assistant in an INGO.

KNOWLEDGE, SKILLS & COMPETENCIES

Organizational and time-management skills

Attention to detail, with an ability to spot numerical errors

Communication skills

Team player

Good knowledge of procurement procedures

Good knowledge of MS Excel and word skills (creating spreadsheets and creating templates)

ETHICS AND PROFESSIONAL PRACTICE

Respect and promote SIF’s Policies and Procedures.

Report to your line manager any discrepancies of SIF’s policies among the team or partners

Maintain confidentiality at all times.