M&E consultant

1. Objectives and desired results

1. 1. General objective

The objective of the assignment is to create a Monitoring and Evaluation system for the project. The system must be finalized, adapted, and fully implemented within all project components, in order to ensure a systematic and effective means of collecting data. The system will take into consideration the needs of conducting analyses based on the collected information, and more importantly, the ability to build on the information as the project progresses.

1. 1. Specific objectives
2. Conduct a full overview of the project, including but not limited to, its objectives, its progression, its stakeholders, and its deliverables.
3. Understand the standards of Expertise France and the European Union in regards to Monitoring and Evaluation systems.  
4. Have a deep understanding of the implementation challenges and the limitations of the expected work.
5. Training and support project team for stakeholders on M&E system and its tools.
6. Ensure a reliable and timely project monitoring and analysis of data to inform decisions and accountability.
7. Reporting on important matters to promote knowledge sharing with the project team.

1. 1. Anticipated results

The project should have a system that covers the entire needs of its components in regards to Monitoring and Evaluation.

1. Description of the assignment

1. 1. Planned activities

The service provider must support the project in performing the following activities:

Assignment preparation

• Attend a consultancy launch meeting with the project coordinator and the three component managers.

Phase I: Preparation phase

• Collect and study all project documents in order to have a full view of the expected actions.
• Conduct site visits to beneficiaries to better understand the project environment.
• Build a full understanding of Expertise France and the European Union’s standards vis-à-vis Monitoring and Evaluation.
• Check M&E systems from previous projects related to public administrations and from large EF projects.

Phase II: Tool inception phase

1. Draft a monitoring and evaluation plan in order to ensure efficient management of the activities for and by all stakeholders. The M&E plan will be based on verifiable indicators and will provide a solid basis to prepare progress reports and to communicate to the donors and the beneficiaries/partners. It will be based on the logical framework.
2. Draft an M&E system that ensures an effective result:
   • Data collection using tools adapted to the activity type
   • Distribution of responsibilities and tasks and workplan for the project team
   • Compliance with Expertise France standards and contractual requirements
   • Compliance with European Union standrads and contractual requirements
3. Conduct a baseline study that will review the indicators and their target values in order to review them and ammend accordingly.

Phase III: Implementation phase

1. Train the project team on the M&E tool and advise on the work needed for filling it in
2. Interact with stakeholders on data collection and interpretation
3. Assist in the data collection process from all needed sources, check data quality and compliance
4. Quarterly refresh the M&E tool created and ensure its continuous update
5. Produce information that can be clearly communicated in progress reports
6. Help with the organization of workshops that aim to learning and reviewing the work with stakeholders
7. Fulfill the needs of the European Union regarding its standard M&E requirements

Fore more information, kindly refer to the attached Terms of reference.