Finance Officer

Job Purpose

Under the authority of the Country Finance Manager, the Finance Officer (FO) will be in charge of supporting the Country Finance Manager in his/her functions. More specifically, s/he will be finance focal point for projects and in charge of the implementation and follow-up of financial management and control tools. S/he will also be in charge of liaise with and train the Program Team on any financial subject.

Objectives

1. Support the CFM in budget preparation and contractual review
2. Consolidate and follow-up the Financial Internal Control tools and Financial Reporting for the Mission
3. Under the CFM responsibility, train the Finance Teams on ACTED procedures, processes & methodologies

DUTIES & RESPONSABILITIES

1. Budget preparation and contractual review

1. Upon request of the CFM prepare budgets by gathering information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination. Ensure the financial feasibility of projects, respecting ACTED and donors rules and deadlines
2. Whenever a new contract from a donor is received prepare a contract sheet clarifying all the financial rules applicable for the CFM validation (eligibility, flexibility, etc.), link it to the MIAOUH plan.

1. Implementation and Follow-Up of Financial tools

• Monthly TITANIC consolidation and review

a.Accounting Flows (by the 15^th of each month and upon request) : support the Cost Analysis (between the 10^th and 15^th of each month and upon request)

1. Update the Running Costs follow-up tool and conduct market surveys upon request of the CFM
2. Update the Allocation Tables ( monthly and upon new contract signature as well)
3. Update the ACT follow-up tool and suggest potential reallocations to the CFM
4. Upon request, present a cost analysis of the mission to CFM and CD to support the decision making process 

b. Allocations (between the 10^th and 15^th of each month and upon request)

1. 1. Follow up of ACTED’s resources allocation per project at country level
2. Upon request, present a memo on the mission’s resources allocations to the CFM

c. Budget Control and Funding Structure (between the 10^th and 15^th of each month and upon request)

1. 1. Update the monthly BFU, CFU, DFU and share them with the CFM for validation
2. Provide an analysis of ACTED resources to be funded on new proposal
3. Identify funding gaps and risks

• Financial Reporting preparation and support

1. By the 5^th of each month, control that the financial information from the bases is accurate, complete and submitted on time for monthly and yearly closures
2. Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
3. Plan, consolidate, draft & crosscheck with Project Development Departement (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
4. Follow-up payments from donors and financial project close-out (contract liquidation).

3. Participation to the Midyear and Annual Accounting Closures process

1. Under the supervision of the CFM, support the preparation of the V2 Closure (ATROCE: Final reports, SAGA allocations checking, reallocations, instalments from donors and cash tracking, ACT review) to ensure a smooth freezing of the accounts.

4. Training and Capacity Building

a. Ensure training of staff on ACTED FLAT Procedures and tools

b. Support the finance and administration teams in the mastering of financial documents, accounting software SAGA:

• Contribute to the global efficiency enhancement of the teams
• Perform trainings on financial management to local partners