Production & Operations Manager
Requires a Cover Letter?:
no
Application Submissions Guideline:
To apply, fill out the application form using this link Operations & Productions Manager - Application form
Contact Person Name:
Ayman Jouni
Contact Person Email:
Website/URL to apply Through:
Description:
Main tasks:
- Inventories & Purchasing
- Do regular inventory for all products (excluding technical ones & office supplies) such as water, food, cleaning products, refreshments etc. and do the purchase orders accordingly;
- Do a bi-monthly inventory of the cafeteria and bar products and do the purchase orders accordingly;
- Do periodic review of suppliers & providers’ conditions (excluding technical ones & office supplies): prices, services etc. to ensure optimal cost and operations.
- Venue management
- Develop the implementation of all safety processes such as exit signs, evacuation processes, fire extinction etc.
- Take care of the venue furniture, objects & plants such as chairs, tables, kitchen tools, bar tools, ACs, routers, ventilators etc.: for maintenance, fixing if needed, protection, and storage;
- Liaise with current or future providers as needed for maintenance & purchases (for electricity, fuel, water, ACs, plumbers, printer, routers etc.) in coordination with the management;
- Is responsible for all external procedures needed for a good functioning of the space: for the phone, for the internet, any needed permits etc.
- Is in charge of the cleaner and of the logistician;
- Monitor the schedule of all venue human resources such as extra-cleaners, stage-hands (non-technical);
- Develop the guidelines for a good functioning of the venue for the Staff and for the Guests.
- Events management in the Venue:
- Is in charge of the relationship with hosted guests - define the non-technical needs & ensure the technical ones are defined;
- Develop quotations for the hosted guests;
- Put in place a plan of actions in order to deliver a successful event including set-up, tickets management, bar operations etc.;
- Ensure needed Human Resources/providers are available on Zoukak side to meet the action plan for the events’ delivery (cashiers, security, barmen, cleaners, ushers, hostesses, valet parking etc.);
- Ensure all products needed for the event operations are available in the right quantities (beverages, cleaning, tissues etc.);
- Is present during the on-site interventions of the partners: rehearsals, check-in etc., and coordinate the actions of the various actors from Zoukak and partners’ side;
- Welcome the partner’s team;
- Is in charge of the general security and safety measures;
- Oversee the tickets cashier and the closure of its account (Omega platform);
- Oversee the bar cashier and the closure of its account (Ihjoz platform or manual);
- Periodic enhancement of the food and beverage offering;
- Maintain revenues and expenditures related to the events;
- Produce the listing of all events hosted in the venue.
- Touring of performances inside and outside Lebanon
- Ensure the details are clarified for meals, rooming, transport and do the needed actions to ensure they are well implemented (tickets bought, hotels booked etc.);
- Ensure the transport of the set is successful with a focus on reduction of costs (contact shipment companies & travel companies, do the necessary procedures for Exit / Entry etc.).
- Delivery processes
- Enhance standard operating procedures for the venue management based on experience (keys, accessibility, energy, waste management etc.);
- Develop crowd orientation guidelines;
- Review and develop safety procedures;
- Enhance operational management of the events with the aim of reducing cost and increasing efficiency.
Qualifications and requirements
- Experience in venue management
- Experience in coordination / project management
- Skills in Excel and Words (Microsoft)
- Ability to work in the night and during weekends when there are events
- Knowledge of Omega system is a plus
- Experience in Production or F&B would be appreciated
- Experience in the artistic field would be appreciated
Skills required
- Writing skills
- Active Listening
- Active curiosity (the ability and habit to apply a sense of wonder and a desire to learn more)
- Collaboration, and ability and willingness to work in a team
- Flexibility and adaptability
- Initiative and innovation
- Self-development
- Time management and ability to meeting deadlines
- Real interest in the arts and knowledge in theatre in particular is a plus
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
Last modified:
23 Oct, 2022
Intervention Sector(s):
Culture
Application Deadline:
Monday, 31 October 2022
Contract Type:
Consultancy
Period of Employment:
1 year
Salary
N/A
Salary Range:
1200 to 1500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Experience Requirements:
5 to 10 years
Arabic Language:
Excellent
English Language:
Excellent
French Language:
Basic
Country/City:
- Lebanon
- Beirut