RFP 2162 Catering services for Akkar

INVITATION TO BID

2162 WVL I RFP Lebanon Catering Service in North Area.

Dear Valued Suppliers,

World Vision is one of the world’s leading humanitarian development and advocacy organizations and operates in nearly 100 countries worldwide, including Lebanon.

World Vision International in Lebanon is inviting potential suppliers, which are all strong and highly regarded within their sectors to participate in the Tender Process for Catering services in North Area.

The intent of this RFP is to identify and engage with suppliers that may service WV needs for defined categories through a long-term agreement for 2 years and above.

Kindly find attached the related 2162 RFP Item Pricing (Excel sheet), and questionnaire (Excel sheet).

All Bidders have to submit the below documents: 3 separate files.

1-Admin part

2-Technical Proposal without Price.

3-Financial Proposal.

The RFP filled in Excel format, in addition to the above, the RFP should be submitted in signed PDF Format for each service

Interested suppliers should email to [email protected], and should contact the World Vision Lebanon Procurement Department for more info about the tender process Submission of offers which will be only via email submission to [email protected].

Procurement Department

Telephone: 04-401 980/1 Ext: 1087/1086/1082, +961 70 036 030.

Email: [email protected]

The DEADLINE for submission of the bid and all related documents (Administrative, Financial) via email is Monday the 5th of February 2024 at the latest.

1. REQUIREMENTS

DOCUMENT 1: ADMIN DOCUMENTS which includes

• Provide a certified copy of a certificate of business registration, certificate of incorporation, business license or similar document (Commercial circular & Commercial Register) شهادة_تسجيل_شركة + اذاعة_تجارية
• Provide Letter from the Bank with Bank details which should be FRESH Account under the company name.
• Provide ID of authorized Signatory مفوض بالتوقيع
• Provide information on ownership structure (Name of directors of the company / Owner) (Organization chart)
• Provide references from previous customers.
• Sign Supplier Code of Conduct document (attached)
• Sign SRF (attached)

DOCUMENT 2: TECHNICAL PROPOSAL which includes

• Detailed technical proposal for the requested service in terms of coverage, limits, and support .
• List similar Projects completed within the last 3 years with relevant certificate of completion.
• References from previous customers (if available)

DOCUMENT 3: FINANCIAL PROPOSAL which includes

• Detailed Financial offer: as per the attached detailed RFP.
• The currencies for the Bid and all rates in the Bill of Quantities shall be in US Dollars.
• All duties, taxes (except the VAT), and other levies payable by the Bidder under the Contract, or for any other cause, as of the date of the deadline for submission of bids, shall be included in the rates and prices.
• The Employer shall have the right to request, and the Bidder shall provide a further breakdown of all unit rates and prices including a detailed breakdown

Any Offer received after the deadline (05^th of February 2024 @ 4:00 PM) will be rejected,

Payment to the supplier will be made in USD via Fresh money bank transfer upon completion of the tasks and submission of the invoice.

The Supplier needs to bear the cross-border transfer charges for an approximate amount of $45 for any sum below $10,000 and $95 for any sum above $10,000 which will be deducted directly from each transfer.

The Cross-border fees may vary depending on the Bank policies and restrictions.

VAT will be paid in LBP to vendors based on the official exchange rate being published by the government 

Payments to the supplier will be made 30 days after the completion of the tasks and submission of the invoice or any other arrangement if the payments are dependent on deliverables.