Project Procurement and Finance Officer (PFO)
Please send CV and cover letter to <wrfleb@dm.net.lb>. Please mention the position you are applying for “PFO” in your email subject. WRF is an equal opportunity employer. Female candidates are encouraged to apply. Persons with disabilities are encouraged to apply.Important to note that this position is open to Lebanese citizens only. Only short listed candidates will be contacted. Short listed candidates will be invited to an interview at WRF office in Horsh Tabet, Sin El Fil.
The main role of the PFO in the Project is to assist the Project’s senior management in: (i) identifying project procurement needs; (ii) preparing and reviewing procurement requests; (iii) identifying available suppliers and obtaining price offers; (iv) finalizing contracts; (v) monitoring delivery of goods and services; (vi) follow up on payments; (vii) documenting procurement processes and decisions; (viii) ensuring compliance with procurement policies and procedures and donor guidelines; (ix) following up on payments; and (x) collecting and organizing supporting documents.
In addition, the PFO will: (i) Document project operations payments; (ii) track and ensure expenditures are within assigned project budget; (iii) collect and organize financial supporting documents; (iv) identify and resolve invoicing issues, accounting discrepancies and other financial related issues; (v) assist in preparing financial statements and reports; (vi) assist with audits, and (vii) assist in reporting to WRF Head Office and donors as required.
Key tasks:
The PFO will be responsible for the following:
Assessments and Planning:
- Conducting desk review of needed goods and services for Persons With Disabilities (PWDs) and on available suppliers and service providers.
- Updating and developing procurement plans based on the Project’s objectives, targets, priorities, and deliverables.
Project Implementation:
- Negotiating and following up with suppliers and service providers.
- Supporting in finalizing procurement details and drafting quotation requests or itemized order lists.
- Supporting in the capacity assessment of suppliers and service providers.
- Supporting in obtaining price offers and quotations.
- Receiving and organizing quotations, and preparing selection matrices.
- Supporting in decision making on most favorable offers.
- Supporting in preparing and placing orders and/or agreements.
- Supporting in the verification of delivered items to corresponding partners and/or beneficiaries and in collecting related delivery documents.
- Supporting in effecting payments and collecting all payment documents.
- Documenting all the procurement processes.
- Ensuring documentation of project operations payments.
- Tracking and ensuring that Project expenditures are in line with approved budget.
- Compiling and organizing financial supporting documents.
- Identifying and resolving invoicing issues, accounting discrepancies and other financial related matters.
- Assisting in preparing financial statements and reports.
- Assisting with financial reporting and audits
- Tracking procurement processes based on procurement plans and providing timely and relevant information to M&E team.
- Assisting the M&E team in monitoring procurement targets and deliverables.
- Reporting regularly and as needed on progress and challenges, and recommending corrective action whenever needed.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut
- Beirut