UNV Team Assistant

Under the supervision of the Administrative Officer or his/her designated mandated representative(s), the UN Volunteer Youth will:

• Provide general office support services and track ongoing activities and upcoming deadlines.
• Use standard office software to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with corporate standards.
• Assist in compiling, processing, and manipulating data sets derived from a variety of sources.
• Provide administrative assistance and backstopping services in the organization of training workshops, meetings, and seminars.
• Proofread written products for completeness and grammatical and typographical accuracy.
• Maintain calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Review, records, routes and/or processes mail or other documents; gather pertinent background material; track and monitor follow-up action as required.
• Receive phone call and visitors, and respond to routine inquiries and information requests, including drafting routine written responses, or routes to appropriate personnel for handling as required.
• Maintain files (both paper and electronic) and databases for work unit.
• Update and maintain large distribution lists; assemble documents, reports and other materials for global dissemination, where possible using electronic formats; coordinates courier services.
• Perform basic data entry and extraction functions.
• Check accuracy of simple calculations, coding, data, etc.
• Perform a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g. travel requests, expense claims, vouchers, visa applications, etc.).
• Perform other duties as assigned.

Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin, or other status.

Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable Host Entity’s policy.