ADVISOR: FINANCE (GLOBAL FUND MENA PMU) - Remote Work

The Advisor: Finance PMU will play a vital role in ensuring the successful implementation of the grant through financial management across the Programme. The right candidate will a good level of experience of working on large budget grants (over $5 million) and a balance of financial management and accounting skills and the ability to work effectively with a range of civil society organizations in the MENA region. This role is hosted by SIDC in Lebanon.

Key responsibilities

Co-ordinate sub grantee financial reporting

• Work with sub grantee partners to co-ordinate and provide assistance as required to ensure that their reporting and forecasting are accurate and that all appropriate documentation is captured.
• Act as operational finance point of contact for all partners, providing the support needed so that partners’ financial management is accurate and follows Global Fund requirements.
• Track financial reports submissions, prepare and review all financial reports submitted by sub grantees and check supporting documents (including bank reconciliation and budget allocation)
• Liaise directly with the Frontline AIDS UK-based finance team on partner reports on a monthly basis to ensure financial reporting and accounting is completed effectively and on time.
• Monitor budget expenditure, identify, analyse any financial risk, and mitigate these risks by proposing solutions while coordinating with the programmatic team. Report to Frontline AIDS when needed.
• Perform spot checks on implementing partners and generate a report with recommendations.
• Track partner expenditure against budgets and flag any issues to the Programme Lead.
• Review core procurement checklists submitted by SRs, ensuring that the checklists are submitted to the PMU before and after procurement, with monthly financial reports and copies of all supporting documentation.
• Participate in any budget-related meetings and regularly update the team on partner burn rate information, expenditure, payments, and anticipated over/underspends for all partners.
• Make sure that all supporting documentation is prepared and filed in line with the SR manual.
• In coordination with the PMU team work on Replanning and Reprogramming (R&R) processes of partners annual workplans.

Reporting and Auditing 

•      Manage the regularly prepare financial reports for internal management accounting.
• Review the PMU monthly financial report.
• Provide the required financial reports to the Frontline AIDS grant team for submission to the Global Fund and provide financial analysis as needed in relation to partner and PMU expenses.
• Lead on various aspects of the Progress Update and Disbursement Request (PUDR) - primarily documentation and analysis of SR performance and assisting HQ in FLA’s action plan.
• Maintain sight of budget spend and support the Lead: Programmes PMU in analysing and managing grant financial data.
• Maintain rigorous documentation of costs incurred at partner and PMU level following the requirements of Frontline AIDS and the Global Fund.
• Support the Frontline AIDS finance team with grant audit processes.
• Work with relevant Frontline AIDS staff to support partners’ financial management and accounting needs.
• Follow up with all sub grantees on previous audit recommendations, which include policies and procedure revisions.

  Experience

• Good level of experience of practical financial experience, including transactions, reporting, taxation, reconciliations in general, and purchase and sales ledger
• Experience of donor reporting and procurement policies for grants of 5 million USD and above
• Experience of accounting for foreign currency and overseas operations
• Working with INGOs
• Experience of donor reporting, especially the Global Fund to Fight AIDS, TB and Malaria
• Experience of working in partnership with finance counterparts in partner organisations

 Skills/Abilities

• Strong financial, analytical and accounting skills
• Strong Microsoft Excel skills and ability to develop / manipulate formulas
• Good calculation and analytical skills
• Excellent level of accuracy to a high level of detail
• Good level of spoken and written Arabic and English

Core Competencies

• Organisation, thoroughness, eye for detail, time management skills and proactivity
• Ability to work well remotely in a team and within the cultural and social context of MENA
• Act as role model for colleagues by demonstrating positive behaviours
• Excellent interpersonal skills and ability to relate with colleagues from different cultural backgrounds
• Able to build strong and credible relationships with implementing partners and wider stakeholders
• Treats others with dignity and respect