Project Officer

Project Officer responsibilities include working closely with our Programs Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects.

The project officer will:

• Coordinate project management activities, resources, equipment and information
• Break projects into doable actions and set timeframes
• Liaise with different stakeholders to identify and define requirements, scope and objectives
• Analyze project progress and, when necessary, adapt scope or timeline to achieve optimal results
• Analyze risks and opportunities
• Assign tasks to internal teams and assist with schedule management
• Help prepare budgets
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all team members
• Work with the Programs Manager to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports
• Achieve organizational goals while adhering to standards and best practices

Responsibilities

• Ensure that all aspects of a project are organized and in conformance with timeline and deliverables requirement
• Develop and maintain project performance database that tracks overall progress and achievement of milestones
• Assign and monitor resources effectively to boost project efficiency and maximize deliverables output
• Report project risks and outcomes to appropriate management channels, and escalate issues according to project work plan
• Serve as point of communication between company teams and external resources
• Deepen partnerships with outside resources, including third-party vendors and researchers

Required skills and qualifications

• Three or more years of experience in project coordination  or project officer
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Proven success in a work setting, working with all levels of management
• Strong written, verbal, and presentation skills
• Solid organizational skills, including multitasking and time-management
• Familiarity with risk management and quality assurance control
• Strong working knowledge of Microsoft Project and Microsoft Planner or any similar tool
• Hands-on experience with project management tools (e.g. Basecamp or Trello)