Admin and Logistics Coordinator

The Admin and Logistics Coordinator is responsible for the functioning of the KW space, for administrative procedures, and for handling logistics of KW activities. This position is part time, starting February 2023.

Job Description

• Maintaining the filing system for all paperwork (contracts, invoices etc) at KW
• Responsible for handling procurement processes and purchases
• Ensuring all financial and admin procedures are being followed
• Ensuring functioning and maintenance of KW space, and coordinate on office procedures
• Sorting and filing job applications for all KW positions
• Handle petty cash, payments and bank withdrawals
• Could include handling NSSF procedures

• Responsible for all logistical arrangements for all KW workshops and activities, and being present during certain activities to provide logistical support
• Support project coordinators on their workshops and activities
• Handle transportation and travel for KW team
• Handling visa application procedures for participants in workshops from outside Lebanon
• Maintaining knowledge of logistics, admin and procurement processes in compliance to KW policies and donor requirements.
• Could be asked to take minutes/document during specific relevant meetings

Qualified candidates are expected to:

• Have at least four years of professional experience in logistics and admin work at civil society organizations.
• Proactive and able to work independently
• Good communication and diplomacy skills and ability to communicate with different service providers, and with diverse individuals and members of various communities and groups
• Organized and detail oriented, and able to complete tasks on time.
• Strong work ethic and commitment to excellence
• Fluent in Arabic and English
• Trustworthiness and ability to abide by KW values
• Familiarity with women’s and feminist issues in Lebanon and the MENA
• Residence in Lebanon is a must for this position

Working days at KW are from Monday-Thursday, but some activities may be held during weekends.

This position reports to the executive director and the finance manager of KW.

To apply, send us an email to [email protected] with the following:

• A detailed CV that also contains contact information of at least two references who can evaluate relevant work experience
• A cover letter (1- 2 pages) explaining your relevant experiences, and why you are interested in this position
• Include “Admin and Logistics Coordinator” in your email subject line.

Deadline to submit your CV and cover letter: Jan. 27, 2023.

Only applicants selected for an interview will be contacted.