Career Development Program Project Assistant

Key Responsibilities
1. Administrative Support:
   1. Provide administrative assistance to the CDP team, including scheduling meetings, preparing agendas, and organizing project documentation and contracts.
   2. Assist in the planning and coordination of various CDP projects from inception to completion.
   3. Support in coordinating CDP project consultants and their deliverables as necessary, efficiently and professionally.
   4. Collaborate closely with the CDP Team and Committee to achieve project objectives and goals.
   5. Provide updates, draft reports, and progress assessments as required.

- Research:
   1. Map career and employment opportunities for Syrian and refugee youth in the Middle East and globally.
   2. Develop research tools (e.g. surveys and focus group questions) to understand the learning needs of Syrian students and youth.
   3. Survey and conduct online focus groups with refugee high school students and university graduates in Lebanon, Jordan, Türkiye, and potentially other countries.
   4. Analyze data from primary and secondary research, including desk and literature reviews, and develop recommendations for the initiative
   5. Coordinating with Jusoor’s Research Assistant where required.

- Project Specific Tasks:
   1. The Aya Project: 
       1. Assist in identifying, shortlisting, and interviewing candidates to participate based on predetermined projects’ criteria.
       2. Act as the project focal point, and maintain accurate records of project activities.
       3. Facilitate the matchmaking process between project participants and employers, by providing detailed profiles for the project candidates.
       4. Assist consultants in development and implementation of training for project participants, focusing on skills development and professional growth.
       5. Provide technical and administrative support to project participants
       6. Conduct regular check-ins with project participants and the CDP team together with feedback and address any issues or concerns.
   2. The English Project
       1. Co-develop an English language learning bootcamp curriculum for refugee youth designed to help them access higher education and employment opportunities
       2. Conduct outreach to potential partners who may be able to offer English language learning services that enhance the curriculum. 
       3. Work closely with the English curriculum consultant and CDP Projects Coordinator to design a structured bootcamp curriculum that targets professional speaking and writing English skills.

- Data Management & MEAL:
   1. Ensure along with the CDP Projects Coordinator the proper collection, analysis, and archiving of data related to program activities.
   2. Support the CDP Projects Coordinator and MEAL department to develop MEAL material such as project Gantt charts, Logical Framework, KPIs, Data Tracking System, and Stakeholder Analysis Matrix to evaluate projects.

Required Skills and Experience

1. Core Qualifications
- Ability to plan, organize, coordinate, and execute projects within defined time frames.
- Strong project management skills, including the ability to prioritize tasks and meet deadlines effectively.
- Familiarity with the career and professional needs and challenges faced by Syrian youth, particularly in accessing career opportunities.
- Excellent communication and interpersonal skills, with the ability to engage diverse audiences effectively.
- Strong organizational skills and attention to detail.

2. Technical Skills
- Excellent Time Management skills and the ability to be productive in remote work.
- Communication Skills: Strong interpersonal and communication skills to work smoothly between teams.
- Database Management: Basic understanding of database management systems to input, organize, and retrieve project-related data as needed.
- Internet Research: Strong research skills to gather relevant information from online sources quickly and accurately, utilizing search engines, databases, and academic journals effectively.
- Document Management: Familiarity with document management systems, and collaborate on project documents securely.
- Partner Relationship Management: support in the Management of the partner relationships, track interactions, and maintain project-related contact information.
- Research & Data Analysis: Basic data analysis skills, generate reports, and identify trends or patterns.
- Experience in facilitating collaborative work is helpful.
- Experience in curriculum development and/or establishing skills in bootcamps is a plus.

3. Experience & Education
- Bachelor’s degree in a related field (e.g., business administration, or communication) is an advantage.
- Minimum 2-4  years of experience in administrative or support roles preferred.
- Familiarity with remote work practices and tools (Google Workspace, Slack, and Zoom) is required.