Human Resources Intern

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles. 

The Human Resources Intern will report to the Regional Human Resources Coordinator and assist the HR team with a broad variety of tasks.

Job Purpose

To assist in administrative HR activities and deliver efficient service and support. The intern will benefit accordingly in learning how to analyze quantitative data, statistical data and human social situations and developing a working knowledge of various types of recruitment processes and due diligence.

Job Duties and Responsibilities

• Support the Regional Talent Acquisition Officer, in coordinating the logistics of their recruitments: advertising, screening and longlisting, processing test on the platform in use (Class Marker), Scheduling interviews, compile recruitment files.
• Follow up on the reference checks
• Conduct background checks, employment history checks and academic and education verification.
• Update personnel files and ensure that relevant documentation and information are kept in their respective files including updated JD and signed copy of national staff internal regulations.
• Search for, retrieve, compile, assemble and archive a variety of human resources and administrative data from computer files, records, reports or from other sources
• Conduct weekly update of the Mandatory training reports
• Update the staff contact list monthly
• Place requests and follow up on new joiners ID cards
• Prepares Logistics requisitions for HR related requests
• Prepare all correspondences issued from HR department, including but not limited to employment letters and visa request letters.
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Duties applicable to all staff

1. Work actively towards the achievement of the Federation Secretariat’s goals.
2. Abide by and work in accordance with the Red Cross and Red Crescent principles.
3. Perform any other work-related duties and responsibilities that may be assigned by the line manager.
4.  

Education

Enrolled in an undergraduate or graduate degree programme in one of the following areas: Human Resources, Administration, and other related areas. The intern must have attended courses in the last 12 months and have completed at least two years undergraduate studies - Required.

Experience

• No Specific Experience expected.

Knowledge, Skills and Languages

• Understanding of the humanitarian context - Required.
• Ability to work in a fast-paced, diverse cultural context - Required.
• Good working knowledge of Microsoft Office (Word, PowerPoint and Excel) - Required.
• Fluent spoken and written English - Required.
• Good command of another IFRC official language (French, Spanish or Arabic) - Preferred.

Competencies, Values and Comments

• Professionalism
• Communications
• Diversity
• Accountability
• Teamwork

                                                                                               IFRC ensures equal employment opportunities.