Senior Administrative and Personnel Management Officer

Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

The Candidate should submit a CV with 1 page cover letter supporting her/his candidacy, to FTL HR Director [email protected] by 18 August 2020.

Contact Person Name: 
Maya Masri
Contact Person Position: 
HR Director
Contact Person Email: 
Description: 

Tasks

Administrative

  • Assume the role as the primary point of contact between the executives and higher management
  • Handle all administrative duties and office managerial tasks
  • Organize and schedule office activities, including meetings, travels, and conferences, as well as department activities
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Handle confidential information
  • Produce professional-quality reports, presentations, briefs, graphs, charts
  • Handle meeting agendas, minutes of meetings, distribute task lists and follow-up accordingly
  • Proofread documents for spelling and grammar, directly responsible for clarity and accuracy of final copy
  • Monitor office supply levels; reorder when appropriate
  • Follow-up with key individuals and partner organizations
  • Produce TORs, bidding documents, and all related supportive documents for purchasing units

HR

  • Talent acquisition:
    • Builds a network of potential job applicants, trainees and volunteers… by developing relations and partnerships with universities, hiring institutions and portals 
    • Handles the Talent acquisition process as per developed procedures
  • Is responsible for ensuring recruitment skills development
  • Manages Internal communication for HR matters (new employees, induction, data collection…)
  • Handles integration coordination and tools (intranet for internal events and changes, history of the group,
  • Handles internal team events in coordination with managers
  • Assists in developing policies and procedures for team management
  • Monitors procedures and assists managers for termination policies and conducts and archives exit interviews
  • Coordinate with organization law firms
  • And all personnel management matters (payroll, employees records, time attendance/ annual leave requests, sick leaves, Follow-up on timesheets)

 

Deliverables

  • Reports
  • PowerPoint presentations
  • Letters, documents, files, TOR, MOM, bidding reports

 

Qualification

  • ​​​​​​​Well reputed University Masters degree in HR, Management, Business, Law
  • Minimum 8 years of experience in similar positions
  • Ability to analyze and systematically compile technical and statistical information and to prepare reports and correspondence
  • Good knowledge of Microsoft Office applications, including Outlook and Word
  • Flexibility in performing duties, with exceptional ability to execute multiple tasks concurrently.
  • Results driven

 

Achievement indicators

  • Delivering expected outputs in a structured and professional manner
  • Meeting deadlines in accordance with workplan

​​​​​​​Skills      

  • Adheres to FTL values
  • Good interpersonal communication skills
  • Ability to manage diversity and to create networks
  • Engaged in developing self and others
  • Creative and spreads energy
  • A high degree of self-motivation
  • Resilience and persistence
  • Responsive in thinking critically and acting with agility in complex situations
  • Strong risk management skills
  • Strong negotiation skills
  • Collaborative team player
  • Good time management
  • Proficient in English, French and Arabic. Spanish is a plus.
Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
11 Aug, 2020
Intervention Sector(s):
Agriculture, Coordination & Information management, Development
Application Deadline:
Tuesday, 18 August 2020
Contract Type:
Full Time
Period of Employment:
30 months
Salary
N/A
Salary Range:
2000 to 2500 (USD)
Education Degree:
Masters Degree
Education Degree Details:
Well reputed University Master degree in HR, Management, Business, Law
Experience Requirements:
5 to 10 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
Fluent
Country/City: 
  • Lebanon
randomness