Procurement Assistant
Requires a Cover Letter?:
no
Application Submissions Guideline:
Send your updated CV and Cover Letter to [email protected]
Please clearly indicate your full name followed by "Procurement Assistant " in the subject line of the email. Kindly adhere to this title.
Only shortlisted candidates will be contacted.
Contact Person Email:
Description:
Main Responsabilities:
1. Administrative Support for Procurement Management:
- Assist in the preparation and processing of purchase orders, requisitions, and other procurement documents.
- Coordinate with suppliers to obtain quotes, follow up on deliveries, and resolve any discrepancies or issues.
- Maintain and update procurement records, including supplier information, order tracking, and payment statuses.
- Support in arranging the delivery and receipt of goods and services, ensuring compliance with project specifications.
- Assist the Procurement Team in conducting market research to identify potential suppliers, products, and services.
- Ensure that all procurement processes adhere to EF's procurement policies and regulations.
- Maintain organized and up-to-date records of procurement activities, contracts, and vendor communications.
- Assit in the preparation and processing of procurement documents and reports using existing oprganisational applications.
- Update and maintain procurement databases and spreadsheets, ensuring data accuracy and consistency.
- Provide general adminstrative support to the procurement team including handling queries, preparation of minutes of meetings, updating the weekly procruement follow up table etc..
2. Documentation and archiving:
- Prepare and manage documents related to procurement activities, such as minutes of meetings, selection reports, and contracts.
- Maintain a comprehensive filing system for procurement records on the organisation’s system, ensuring easy retrieval and reference.
- Monitor the status of procurement documents, ensuring timely updates and follow-up actions.
- Monitor compliance with procurement policies and procedures, reporting any discrepancies to management.
- Ensure that all procurement activities are documented and archived in accordance with legal and organizational standards.
- Assist in audits by providing requested documentation and records.
Qualifications and Skills:
- Bachelor’s degree in business administration, Supply Chain Management, or a related field.
- 2 to 4 years of experience in procurement, logistics, or administrative support.
- Basic understanding of procurement and logistics processes.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and procurement management tools.
- Excellent communication and interpersonal skills.
- Fluency in French and English; Arabic is an asset.
- Ability to work collaboratively in a multicultural environment.
- Flexibility and adaptability in managing multiple tasks and deadlines.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
Last modified:
23 Aug, 2024
Intervention Sector(s):
Advocacy & Awareness, Social & Cultural Development, Women Status & Issues
Application Deadline:
Sunday, 1 September 2024
Contract Type:
Full Time
Period of Employment:
6 months with a possibility of renewal
Salary
Between 1575 & 1995 USD
Salary Range:
1500 to 2000 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Experience Requirements:
3 to 5 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
Fluent
Country/City:
- Lebanon
- Beirut