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HR Assistant

Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

 

  • The email subject line MUST include “HR Assistant”
  • Cover letter and CV (listing at least 2 professional supervisory references including their contact information) are required
  • Application should only be sent to [email protected]
  • Only shortlisted candidates will be invited to interviews in person at NPA Beirut office
  • The employment offer will be subject to satisfactory reference checking
  • Before signing the offer, previous employers will also be asked about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
  • NPA promotes gender equality; thus, female candidates are encouraged to apply.
  • NPA is concerned about diversity and wants its employees to reflect society's population.
  • Applicant should understand and be committed to safeguarding, child safety and protection from sexual abuse and exploitation principles.
  • Selected candidate will be asked to complete NPA e-course on Safeguarding, sign Safeguarding self-declaration as well as a Code of Conduct
  • Application deadline: Thursday 13/7/2023 - 12 noon
  • By applying, the job applicant confirms his/her understanding of these recruitment procedures.
Contact Person Email: 
[email protected]
Description: 

 

  • Start date: 1-August-2023
  • One-year full time employment (renewable)
  • Probationary period: 3 months
  • Director supervisor: HR Coordinator
  • Workplace: Beirut
  • Work schedule: from Monday to Friday, 8 hour a day, from 8 am to 4 pm
  • Registration at NSSF and Ministry of Finance as of the employment start date
  • Deductions from the salary for income tax and employee share for NSSF sickness and maternity

 

FUNCTIIONAL PREREQUISITE

  • Bachelor degree in business administration or related field
  • One to two  years of working experience in human resources within a national or international NGOs
  • Good knowledge of Lebanese labor law, and NSSF / Income tax rules and regulations
  • Proficiency in Microsoft office especially word and excel
  • Fluency in Arabic and English
  • Prioritize tasks and able to meet deadlines
  • Able to work under pressure without compromising the quality of work
  • Positive attitude, self-motivated and eager to learn
  • Ability to maintain confidentiality

 

RESPONSIBILITIES

  • Assist in recruiting process and maintain a full documentation
  • Assist in preparing job offers, employment contracts, etc.
  • Assist in staff onboarding and off-boarding and maintain related full documentation
  • Keep and update personnel files
  • Update staff database on HR software, OneDrive, SharePoint, etc.
  • Update all types of tracking sheets (leaves, NSSF records, income tax list, etc.)
  • Assist in payroll preparation and maintain a full documentation
  • Assist in issuing, archiving and distributing all kinds of salary payslips
  • Assist in reviewing, preparing and issuing different HR documents when requested
  • Assist retrieving HR documents requested by auditors, controllers, etc.
  • Assist in collecting/submitting documents from/to NSSF, MoF, MoL, etc.
  • Assist in reviewing monthly payments (mobile, insurance, NSSF, etc.)
  • Assist in staff insurance related issues
  • Assist in scanning and documenting all HR information
  • Photocopy HR documents
  • Issue staff and security contact information cards when requested by the line manager
  • Enable and disable users on NPA self-service portal when requested
  • Assist in tracking daily staff attendance, leaves, etc.
  • Record and keep undated project allocations on timesheets
  • Take minutes of meetings when requested
  • Assist in maintaining a high productive work envirnment
  • Perform other duties as assigned by line manager

 

COMPENSATION BACKAGE

  • The advertised basic salary in addition to cost of living allowances as decided by the government
  • Transportation allowance for actual days attended in the office or the field
  • Insurance (life, accidents and Co-Nil medical)
  • Paid annual leave as per NPA HR Policy
  • Other leaves as per NPA HR policy
  • Public holiday as per NPA HR policy

 

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Norwegian People's Aid - Lebanon

Last modified: 
07 Jul, 2023
Intervention Sector(s):
Development, Mines/UXO Clearance
Application Deadline:
Thursday, 13 July 2023
Contract Type:
Full Time
Period of Employment:
one year; renewable based on satisfactory performance, need and funding. Start date: 1-August-2023
Salary
Basic: $ 1080 in additional to cost of living increase
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Bachelor degree in business administration or any related field
Experience Requirements:
1 to 2 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Country/City: 
  • Lebanon
  • Beirut