Executive Assistant

Board office management and administrative:

• Management of the President and CEO’s office, ensuring an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for the team.
• Reporting to management and performing duties such as processing, typing, editing, and formatting/submission of reports and documents.
• Managing internal and external communications: writing first drafts of decks, emails, documents etc. for the Executives.
• Organizing regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues
• Ensuring records management with policy and procedure standards

Legal component:

• Handle privacy and data protection-related inquiries from a wide range of groups across the company and provide actionable advice and legal counsel to facilitate privacy and data protection compliance,
• Provide administrative support to lawyer and enhance office effectiveness
• Legal administrative support for branches establishments.
• Conduct investigations and statistical/documentary research
• Draft documents for the staff across a variety of legal disciplines.
• Organize schedules for appointments, meetings, and cases for organization's lawyers and CEOs.

PR and board image component:

• Presenting the organization at conferences, interviews,…
• Build and maintain relationships with journalists, influencers, and stakeholders.
• Arrange complex and detailed travel plans.
• Responsible for protecting the organization’s reputation.
• Aptitude in presentation and public speaking.

Personal and financial component:

• Organization of the President and CEO’s personal commitments including travel.
• Implementation and maintaining procedures\ administrative system.
• Miscellaneous tasks to support.

Developmental component:

• Supporting in drafting proposals, engaging with potential donors, tracking contributions, assisting with event planning, liaising with consultants.
• Updating Policy and Procedures quarterly.
• Developing all the reports related to the Executives.
• Miscellaneous tasks to support.

Follow up with department’s component:

• Coordinating with all the organization’s departments to maintain the process flow.
• Leads team culture and community.
• Working with department heads on various cross-functional tasks/projects.

Qualifications & Requirements

• Strong oral and written communication skills
• Flexibility and adaptability
• Organizational skills and ability to multitask
• The ability to proactive and take the initiative
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff.
• Formal qualifications and high level of confidentiality and commitment.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Excellent writing and research skills with the ability to work with a number of direct reports to the President and CEO.
• Effective interpersonal communication skills, both verbally and in writing.
• Advanced expertise in Word and Excel with good knowledge of Power Point and Outlook.