Portfolio Manager - Syria

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

MANAGEMENT

30%

Provide overall leadership and supervision of the team assigned under portfolio;

Assure that portfolio has sectorial alignment where possible;

Assure that assigned projects are properly planned and implemented to meet agreed upon results, timelines and budgets;

Assure that assigned projects are adequately resourced and staffed to ensure effective implementation;

Facilitate reporting on progress of portfolio implementation;

Analyze effectiveness and efficiency of portfolio implementation and introduce corrective measures where needed.

Projects under portfolio are delivered on time and on budget

STAFF / PARTNER MANAGEMENT

30%

Determine staffing requirements and facilitate hiring and orientation;

Facilitate staff training and development;

Set objectives for staff, monitor their performance and provide feedback;

In collaboration with the Head of Operations and Partner Capacity Building Coordinator identify areas for staff/partner development;

Deliver and/or arrange technical and operational capacity building of staff and partners

Ensure staff wellbeing;

Build and maintain strong relationships with partners to facilitate effective partnership on projects under portfolio;

Work with the partnership Manager in the Syria Country Office to ensure the agency maintains an understanding of partnership challenges and opportunities across Syria

Portfolio projects staffed and equipped to deliver on project objectives

COORDINATION

20%

Identify challenges emerging in coordination with other functions (Finance, Procurement, Admin and Security) and partners and introduce corrective measures where appropriate (focus on individual problem solving);

Coordinate interventions with other agencies, working groups and clusters;

Engage with regional technical advisers to ensure the program is delivered to a high technical standard;

Conduct regular meetings with relevant staff WV Syria staff members who fall under portfolio;

Represent World Vision in external coordination meetings (Clusters, WGs) and play a constructive role contributing to the development of best practice approaches and sharing lessons in the WGs.

World Vision projects align with broader sector initiatives and delivered to a high technical standard

COMPLIANCE and RISK MANAGEMENT

20%

Work with the MEAL Manager/Coordinator to review, design and refine remote monitoring protocols and ensure they are being applied to the project portfolios;

Review and update risk and contingency plans to account for changes in the operating context;

Ensure strong systems are in place to detect and deter fraud, waste and diversion and to rapidly report incidents to senior management;

Ensure that systems are in place for all portfolio projects to ensure end-to-end verification of the delivery of supplies and to monitor partner procurement in coordination with Compliance Coordinator;

Train and mentor portfolio staff and partner staff on risk management and risk mitigation.

Strong risk mitigation measures in place for all projects

KNOWLEDGE, SKILLS AND ABILITIES

Minimum of 5 years’ operational humanitarian experience with minimum of 3 years in a leadership role in an emergency context;

Experience in remote management;

Proven experience in training, including development of training materials.

Masters or Post Graduate University degree in Education, Social Sciences, International Development or other related majors

Comprehensive knowledge of International Human Rights Law, International Humanitarian Law, Refugee Law, the relevant positions of the UN, ICRC and major NGOs on protection of civilians in particular of IDPs and refugees, women and children, the codes of conduct, the Humanitarian Charter, The Sphere Project, INEE minimum standards etc.;

Strong English communication skills (oral and written);

Cultural sensitivity and adaptability;

Strong communication skills with ability to express ideas and concepts clearly and persuasively with senior members of the humanitarian community as well as with field practitioners;

Excellent networking skills;

High degree of negotiation and persuasion skills;

Ability to work with a reasonably level of comfort in high tension and high security risk situations;

Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environs and physical hardships;

Ability to facilitate the creation of cross-functional project teams and the development of national strategies;

Understands work from a process point of view and uses measurement and accountability systems effectively;

Demonstrates openness and transparency;

Knowledge of Syria specific context and cross-border assistance.

Knowledge of Arabic

70% field work and 30% office based