Senior Accountant

JOB SUMMARY
The Senior Accountant will be responsible for overseeing the financial activities of the organization. He/She is in charge of preparing, recording, reconciling and analyzing the accounting records and financial reports of the organization/other structure under his/her responsibility. This role involves maintaining accurate financial records, assisting in preparing financial reports, ensuring compliance with regulatory requirements, and providing support to the finance team. The Senior Accountant will work closely with other departments to support financial planning, budgeting, and forecasting efforts.
 
MAIN TASKS AND RESPONSIBILITIES
• Assist in the development of the annual budgets and forecasts. 

• Monitor budget performance and provide regular updates to management.

• Participate in the preparation of financial reports, including monthly, quarterly and annual statements.

• Analyze financial data to identify trends, variances, and areas of improvement.

• Assist in reviewing and developing needed work procedures and policies in order to organize the workflow and ensure its appropriate implementation.
• Liaise with Program Managers to track grant expenditures and ensure alignment with project objectives.

• Communicates with donors and partners regarding specific requirements such as providing supporting documents and addressing financial comments.

• Prepares and posts accounting entries in the accounting software on regular basis.

• Monitors the supporting documents and enters the transactions in the system on daily bases. 

• Processes invoices and private charges: checks that they are adequately supported by the necessary documents (SR, OD, receiving slip, etc.) and approvals.

• Reconcile daily cash statement with cashier.

• Imputes all the Bank payments for suppliers that we have chosen not to register in the Address Book.

• Withdraws bank statements, inputs bank charges, and makes the bank reconciliation with a zero balance on a bi-monthly basis.
                                                                              
• Makes sure that all supporting documents are attached to his/her related batches, and that all are duly signed and stamped.

• Prepares the archiving (pouch) of his/her related batches. Photocopies and files invoices and documents related to his/her batches as needed (VAT, HR-related, training, etc.).

• Prepares balance sheet accounts, balancing and reconciling accounts. Does the proper follow-up and sends reconciliation file to the administrator at the end of each month.

• Follows and consults the F&A manual regularly to be up to date with changes at all times.

• Performs integrity checks of accounting entries made on a regular basis.

• Sends consolidated and monthly expenses at the end of each month.

• Answers to private charge queries timely.

• Produces customized extracts as requested concerning budget and expenses.

• Ensures on a daily basis that no backlogs are cumulating in transactional and control tasks.

• Ensures on a daily basis that there are no unposted batches and if so, initiate active action to remediate and chase missing documents.

• If requested by the hierarchy, participate in the definition of the general and specific objectives of the finance team.

• Prepares documents and replies to other internal and external auditors as needed.

• Ensure files are up-to-date at all times and participates in archiving efforts.

• Knows, applies, and complies with all administrative and financial procedures and deadlines linked to his/her work

• Identifies anomalies or other issues and reports them to his/her supervisor

• Electronic and physical filing of files under his/her direct responsibility.

• Knows, applies and complies with all the administrative procedures linked to his/her work (financial reporting, etc.)

• Registers and treats information (general and specific) accurately and with confidentially.
General Duties:
• Understands and adheres to the Shift Code of Conduct

• Understands the roles of the components of Shift

• Respects and observes staff regulations and security rules at all times

• Represents Shift in a professional manner at all times

• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
                                                                       
• Performs all duties with the highest level of confidentiality in the interest of the employees and the Organization

QUALIFICATIONS AND EXPERIENCE
• Bachelor's degree in Accounting, Finance, or a related field. CPA or equivalent qualification preferred.

• Minimum of 5 years of experience in accounting or finance, with at least 3 years in a supervisory role.

• Strong knowledge of accounting principles and practices.

• Proficiency in accounting software and Microsoft Excel.

• Excellent analytical and problem-solving skills.

• Attention to detail and accuracy in financial reporting.

• Ability to communicate effectively and work collaboratively with diverse stakeholders.

• Experience working in the NGO sector or with donor-funded projects is an asset.

• Fluency in English and Arabic languages.
 
INTER-RELATIONSHIPS
▪ Executive Director

▪ Finance Manager

▪ Program Managers

▪ Project Field staff

▪ Support Unit

▪ Other relevant partners/stakeholders
 
CONDITIONS
▪ Full-Time working hours: 5 days per week, 8 hours per day, from 9:00 am till 5:00 pm.

▪ Willingness to travel abroad for meetings and conferences (where applicable).