Requires a Cover Letter?: 
no
Application Submissions Guideline: 

Please submit your application before October 22, 2020 through

https://palladium.csod.com/ux/ats/careersite/2/home/requisition/10006?c=...

 By email will NOT be considered.

 

Contact Person Email: 
Description: 

The FCDO-funded Lebanon Enterprise and Employment Programme (LEEP) in Lebanon support SMEs to grow their business and create sustained jobs for low-skilled Lebanese workers as well as temporary jobs for Syrian workers. This will be done through the provision of matching grants and business advisory services to small and medium enterprises (SMEs) to increase their capacity to create jobs. LEEP works closely with financial institutions and Business Development Service (BDS) providers to enhance access to finance, stimulate growth-oriented financing, and provide quality Business Development Services for SMEs.

Primary Duties and Responsibilities:  
 
The Finance and Administration Manager will manage all financial, accounting and administrative processes for the programme. They are responsible for developing, implementing and managing systems to ensure effective financial management within the programme, in compliance with FCDO’s and Palladium’s policies and procedures. They will ensure the prompt financial, procurement and administrative support for the delivery of grants to the programme beneficiaries, SME grantees.  

 Key Responsibilities, Duties and Tasks  

 Financial management:

  • Under the direction of the Head of Finance and Operations, responsible for day-to-day financial management responsibilities including funds disbursement, funds transfer requests and acquittals, and financial reporting. Ensure that all financial transactions are done with integrity and cost-effectiveness and are necessary for achieving the programme goals.  
  • Prepare and submit all financial statements/ reports (petty cash and bank cashbook, bank statements and bank reconciliations).  
  • Prepare and submit all financial statements/ reports (petty cash and bank cashbook, bank statements and bank reconciliations).  
  • Draft all programme invoices using Palladium’s Payment Approval Form (PAF), including ‘Fresh Money’ payments through AP.
  • Update all vendor ID, VEID and PLC lists where needed with Financial Management.  
  • Ensure compliance and operation of PAYE, WHT and VAT and other relevant taxation requirements in project countries.  
  • Prepare financial forecast (monthly, quarterly and annual forecasts). Obtain inputs from the programme staff on their planned expenditures.  
  • Maintain an overview of programme expenditure against programme work plan and budgets, complete a variance analysis.  
  • Support project procurement, negotiating competitive prices and obtain and review all logistic related invoices from vendors - ensuring adherence with procedures documented in the Project Operations Manual.  
  • Ensure that Travel Advances are reconciled on regular basis in accordance with Operations Manual.  
  • Coordinate internal and external programme audits.  
  • Contribute to the review and revisions to the Project Manual, working closely with the Palladium corporate project management team.  
  • Ensure the appropriate use of programme codes and the up to date documentation and reconciliation of programme expenditure.  
  • Train programme staff on the use of the financial system, for example supporting all budget holders in the budget preparation process/financial management procedures.  
  • Enforce all of Palladium’s compliance policies and establish the relevant financial management processes and procedures relating to those policies.

 

Administration: 

Human Resources 

  •  Prepare monthly payroll for Fixed Term employment contracted staff and national Short-Term Technical Assistance consultants.  
  • Oversee personnel and HR related matters including record-keeping for annual and sick leaves.  
  • Support training of new programme employees. Explain the administration, HR and other sections of the operations manual to the team. Prepare on-boarding documentation for new staff.  
  • Ensure that security standards and procedures are in place and adhered to.

 

Contracts & Contracts Management:  

  • Negotiate, prepare and manage all contracts of suppliers and service providers relating to programme operations.  
  • Work with relevant programme technical leads to contract grantees, national technical experts, and BDS providers.  
  • Ensure compliance with other regulatory requirements relating to the employment of staff and all assets procured or leased by the project.  
  • Support programme staff in hiring subcontractors.  
  • Ensure that the general office facilities are running smoothly. Follow-up on any maintenance issues.

 

Travel  

  • Oversee the coordination of local/regional travel, accommodation and other logistics for programme staff, consultants and members of Palladium corporate team. This includes supporting applications to obtain visas and renewals for long and short-term consultants. 

 

Office Administration:  

  • Develop, maintain and improve office management systems (e.g. accounting software, trackers, electronic filing structure, contracts files) as necessary.  
  • Tracking of inputs and deliverables of consultants and other contractors.  
  • Establish and ensure that IT systems are in working order and problem solve where necessary.  
  • Provide oversight of all office logistics, including local transport, preparing for team meetings and ensure other programme events are properly executed.  
  • Manage programme assets and asset register.  
  • Complete all other tasks requested by the Team Leader and Head of Operations and Finance, as well as the corporate Project Management Team. 

 

Key Outputs and Deliverables  

  • Adhere to weekly, monthly, quarterly and annual financial deadlines per Palladium and FCDO policies and procedures  
  • Preparation of monthly Funds Transfer Request  
  • Submission of weekly field vouchers and monthly financial reports submitted to Palladium  
  • Monthly, quarterly and annual forecasts and financial reports, maintaining <5% variance between monthly forecast and invoice.

 

Reporting The Finance and Administration Manager will report to the Head of Operations and Finance. 

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
14 Oct, 2020
Intervention Sector(s):
Business & Economic Policy, Development, Humanitarian & Development Financing, Trade & Finance
Application Deadline:
Thursday, 22 October 2020
Contract Type:
Full Time
Period of Employment:
Till September 2021
Salary
N/A
Salary Range:
1500 to 2000 (USD)
Education Degree:
Technical Degree
Education Degree Details:
Experience Requirements:
3 to 5 years
Arabic Language:
Excellent
English Language:
Excellent
French Language:
None
Country/City: 
  • Lebanon
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