Project Manager - Bekaa

Project MANAGER- BEKAA 

JOB DETAILS

LOCATION: Zahle, Lebanon

CONTRACT TYPE: Fixed Term  

JOB FAMILY: Programmes 

ONE OXFAM GRADE:  C       ZONE: 2

DEPARTMENT: 

GLOBAL PROGRAMMES

TEAM: Humanitarian Programme

SALARY:  As per scale

HOURS: 40 (FTE)

FLEXIBLE WORKING 

‘We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.  

COMMITMENT TO DIVERSITY AND INCLUSION 

We are committed to ensuring diversity and gender equality within our organization.

TEAM PURPOSE: The Oxfam team in Lebanon implements integrated humanitarian, development and policy interventions in line with Oxfam’s country strategy for Lebanon as relevant to Beirut, the Bekaa and North Lebanon areas, including protection & governance; cash safety net/social protection and economic development/livelihoods; WASH/water governance with a focus on partnerships. The humanitarian pillar, in particular, ensures that marginalized women and men, particularly refugees from Syria, are able to have safe access to WASH, attain their rights to life, security, protection and assistance, and that they are enabled to support their own basic needs, develop their livelihoods, all in a manner that respects and maintains their dignity.

JOB PURPOSE: The Project Manager position will lead on and is accountable for all the programmatic, management and partnership aspects of Oxfam’s humanitarian interventions assigned to a specific area of intervention. As a key role within the Oxfam Lebanon Country programme, the position will be based in Zahle with regular travel to Oxfam’s areas of intervention. He/she will oversee effective management and relationships with relevant external stakeholders, manage a multitude of interventions throughout the project cycle, including budget management, lead in preparing and developing high-quality programme plans, including Monitoring, Evaluation, Accountability and Learning (MEAL) and procurement plans, progress and donor reports, ensure appropriate monitoring and project quality, lead on Oxfam’s emergency responses and preparedness plans in the area of intervention and enhance internal and external learning and representation. In addition, the PM will also identify scaling up opportunities and new project ideas in line with humanitarian needs on the ground. 

JOB REPORTS TO

Bekaa Programme Coordinator

ROLES REPORTING TO THIS JOB

All Humanitarian Programme staff in the assigned area 

BUDGET RESPONSIBILITY 

Up to 4 million USD 

GEOGRAPHICAL SCOPE

Bekaa 

KEY STAKEHOLDERS

Bekaa Programme Coordinator, Deputy Country Director,  Quality coordinator, technical team including  Protection Advisor, WASH

Advisor, Gender Advisor, MEAL Officer,

MEAL advisor and  Gender Advisor,

Funding coordinator, Grants Manager, Influencing Lead, Research and

Policy Advisor and Humanitarian Teams  

KEY RESPONSIBILITIES  

Project Cycle Management & Programme Quality

• Develop and oversee project management instruments such as workplans, spending plans, procurement plans – with an eye for continuous adaptation and improvement 
• Work closely with the technical advisors, as well as support staff and provide appropriate guidance and managerial support to implement the projects in line with the objectives laid out in the donor approved proposal;
• Promote monitoring and evaluation and programme quality, by supporting the design and adaptation of monitoring frameworks, monitoring tools, and review and follow-up on findings, support learning reviews and evaluations, ensuring that learning from monitoring and evaluation informs continuous quality improvement of Oxfam’s humanitarian programme; 
• Provide robust monitoring of budgets and projects’ spending trends, and propose budgetary adjustments;
• Lead on initiating relevant procurement processes, with support from Logistics, in line with programme spending and procurement planning;
• Ensure that the intervention mainstreams gender justice and inclusion

Emergency Preparedness

• Ensure that risk management and contingency planning is included at all stages of the programmes;
• Maintain an up-to-date understanding of the humanitarian situation in the area of operation, early warning data, access and security issues, and emergency responses by other actors, and brief humanitarian teams on relevant and latest information as it affects Oxfam and partner’s work in the area
• Update Oxfam’s preparedness and response plan for the area of operation on a regular basis, feeding information from support teams and advising on improvements to planning efforts.
• Lead on emergency response planning and implementation in the area of operation and ensure appropriate contingency plans and related preparedness and mitigation strategies are in place and updated.
• Ensure the mainstreaming of gender and safe programming considerations throughout all of the planning and response efforts, and adherence to Oxfam’s policies and guidelines.
• Mobilize Oxfam teams to respond to emergencies in the area of operation when needed.

People & Team Management

• Recruit and line manage relevant staff.
• Ensure staff are compliant with key internal procedures including security requirements and code of conduct.
• Solicit appropriate training and learning opportunities for team members in line with their performance objectives and ensure regular coaching of staff;

• Oversee performance management and staff development of team members, and provide necessary and timely feedback to all staff being directly managed. 
• Ensure the physical welfare, well-being, and professional development of staff directly assigned to the project.

Working with Partners 

• Lead on relationships with partners, including following up on the quality of the partnership, activity implementation in the field, the quality of implementation, and budget monitoring, while problem solving any arising issues.
• Identify new partners and conduct partnership assessments following Oxfam’s policies and procedures.
• Oversee the monitoring of progress against each project’s partnership agreements.
• Support Oxfam’s partners with relevant capacity building in line with mutually agreed capacity building plans.

Reporting and Compliance 

• Lead in preparing narrative progress reports for donors in collaboration with partners, project staff, technical advisors, Funding Coordinator and support teams. Ensure narrative reporting meets Oxfam and donors’ requirements.
• Ensure compliance with the rules and regulations of Oxfam and Oxfam’s donors.
• Ensure Oxfam’s Programme Management system (OPAL) is updated and relevant.

Programme Design and Strategy of Humanitarian Program

• Support humanitarian proposal development including supporting on the design and implementation of any needs assessments exercises as relevant. 
• Support in the identification of new humanitarian partners in Oxfam’s areas of implementation.
• Participate in the refinement of and update to the Oxfam Country Strategy in Lebanon, development of sector and project strategies, and learning reviews.

External Representation and Coordination 

• Ensure a constant and constructive relationship with local actors, institutions and the private sector 
• Participate in interagency coordination and represent Oxfam at relevant fora in the Bekaa.  
• Lead on the coordination of visits of donors, and/or partners related to the programme

CORE DIMENSIONS 

• Coordinates and delivers agreed plans or strategies over which the job holder has strategic input.
• Represents Oxfam in coordination meetings and some external relationships.

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with

accountability to those who experience oppression

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL   

• Self-Awareness
• Decisiveness
• Enabling
• Strategic Thinking and Judgment
• Vision Setting 

In addition:   

• A Bachelor’s degree in a relevant discipline such as development studies or equivalent experience
• 3-5 years’ experience within the humanitarian sector in a senior role in conflict environments, or displacement and refugee crisis. 
• Project cycle management experience, including work planning, budgeting, reporting, and monitoring & evaluation
• Ability to work in partnership with civil society organizations in Lebanon, and local authorities. 
• Good interpersonal, influencing and communication skills. 
• Proven team leadership and ability to work independently as required.
• Excellent English and Arabic language skills are essential.
• Experience managing WASH and Protection projects/programmes is desirable. 

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.