Project: Improvement Of Development Process And Local Governance In The Municipality Of Tripoli

Project funded by the European Union

Terms of Reference
R_2 Assessment of Health Care Centers
Professional Local Expert (Independent/Body)

Project:Improvement of Development Process and Local Governance in the Municipality of Tripoli

I. Introduction
The Municipality of Tripoli received on the 15th of January 2016 a grant from the European Union (EU) to realize the project” Improvement of Development Process and Local Governance in the Municipality of Tripoli” over a period extending to 36 months. The overall objectiveof the project is to improve the institutional and operational contribution to governance and development process in the Municipality of Tripoli. The Specific objectivesof the project are toimprove access in Bab El Tabbane, Jabal Mohsen and El Ghouraba to basic and adequate social services on a sustainable basis. All three communities will benefit from a positive impact on different levels especially on Health, Education, Job Creation and awareness levels. Five Expected results derive from the project.

II. The project
The project derives from four basic facts advanced by the Municipality of Tripoli:
The local authority and civil society are in need for capacity building, Health is a fundamental human right and should be available to all people regardless of gender, social class, ethnicity and age, Job opportunities are very limited due to the deficiency of educational skills, Recreational activities allowing the cohesion of the dissimilar zones allow a better synergy. The project aims at enhancing the Municipality of Tripoli's capacity to effectively deliver public services and in particular, responding to specific health problems affecting the population of the targeted area like: 1) anemia, scabies and lice because of lack of hygiene; 2) diarrhea, malnutrition and typhoid due to water and vegetables pollution; 3) scoliosis due to high humidity levels; 4) flu because of lack of regular medical consultancies and because the near governmental hospital has no capacity to receive the enormous demand of consultations and health services. No need to mention here that some local NGOs are providing medical services to the patients, but mainly based on availability of services and sometimes based on political affiliations.
The project consists of upgrading the health services at the existing health care centers, through the procurement of services such as mammography, echo, and health care programs for woman and child. The echography machine in Jabal Mohsen health care center (Al Zahraa) should be renewed. An assessment of the needs of the Hariri Health Centre should be carried so that the center meet the norms of MOPH thus allowing the renewal of the contract between this center and MOPH under the norms requested by the latter.
In addition, the project consists in conducting an awareness campaign in close collaboration with the existing health care centers and active participation of the existing schools in the targeted areas to promote the concept of hygiene in the deprived areas and disseminate a new strategy to tackle the problem of overcrowding of solid waste raised recently at national level, by sorting the waste from the households. The women will be involved in this approach as they are the main target and owner of this strategy. The health care centers as well as the community center will be the platform to disseminate the information, knowledge and necessary tools to address that issue. Also Awareness campaigns in health care and of drugs addiction should be implemented in coordination with the Ministry of Social Affairs and Ministry of Public Health.
An activity-based committee will be created and approved by the Tripoli Municipal council to involve all stakeholders working in the health field including the Ministry of Public Health and Ministry of Social Affairs to define the needs, elaborate the health care awareness program aimed at enhancing the services provided, and ensure the sustainability of results. The involvement of the two ministries in this activity-based committee will guarantee the provision of all necessary authorizations to manage and operate the centers properly and ensure their sustainability.

III. Tasks
The Expected Result (2) of the project (subject of the present TOR) consists of improving the health services of existing Health Care Centers addressed to all inhabitants (in particular for disadvantaged categories such as the Children, Women and Elderly people in targeted areas).
For this purpose, the Municipality of Tripoli is seeking to contract a short-term local expert to perform the following tasks:
Carry out a need assessment, through consultation with concerned parties, committees and the Partnership forum, of all the health care centers and services in the targeted areas, and suggest the needed equipment and services and the topics of the awareness campaigns and the audience to be targeted. Elaborate the tender dossier for the procurement of the approved needed medical equipment and health care services according to the EU Grants Procedures as per Annex IV of the project proposal ( Available at the Municipality of Tripol). Suggest the necessary institutional, administrative and/or administrative steps to be realized by the Municipality of Tripoli to support the health care centers and ensure their sustainability for an inclusive and sustainable growth Assist in the identification of members of the activity-based committee. Assist in the drafting and elaboration of the Memorandum of Understanding (MoU) between the health care centers and the Ministry of Public Health to ensure sustainability of the centers.
Assist in the realization of the awareness campaign in close collaboration with the existing health care centers and active participation of the existing schools in the targeted area to promote the concept of hygiene in the deprived areas and disseminate a new strategy to tackle the problem of overcrowding of solid waste raised recently at national level, by sorting the waste from the households. Assist in the realization of the brochures and leaflets for awareness campaigns.
IV. Start of the contract
- The contract duration is six months and will start on the day of its signature with the Municipality of Tripoli.
- The maximum number of working days that the expert is expected to spend during the duration of his contract is: 15 Days
- The ceiling of the contract is: 3750 Euros

V. Evaluation of proposals and award of the contract
Proposals will be evaluated by the concerned committee. Methodology and CV will have a grade over 80 and the financial offer will have a grade over 20. The total evaluation grade of the expert will be the sum of the two grades and over 100.

VI. Dependence
The professional local expert will report to the Project Coordinator and will coordinate his/her work with the Mayor, the steering committee, the activity-based committee and the Partnership Forum.

VII. Deliverables The following deliverables are requested from the local expert:
Report assessment of the health care centers and the services and identification of their needs. Report on the needed topics of the awareness campaigns and the audience to be targeted. Tender dossier for the procurement of the approved needed medical equipment and health care services. Report on the steps to be assumed by the Municipality of Tripoli to support the health care centers and ensure their sustainability for inclusive and sustainable growth. Preliminary list of the identified members of the activity-based committee Draft Memorandum of Understanding (MoU) between the health care centers and the Ministry of Public Health to ensure sustainability of the centers. Report on the evaluation of the awareness campaign and its impact on the citizens of the targeted areas.
VIII. Education/Professional experience and skills The candidate should have an academic medical and business background, in addition to a minimum of 5 years of experience particularly in the fields related to medical needs assessment, medical procurement, and public health awareness campaigns. S/he needs to have strong communication skills. .
Fluency in both Arabic and English languages are a must (fluency in French is an additional asset).

IX. Submission of proposals
Interested experts are invited to submit their proposals in two components, a technical part and a financial part. Each of the two components should be placed inside a separate sealed envelope showing on the outside the title of the component (Technical of Financial). The two envelopes containing the technical and financial parts should be placed inside one main envelope. The main envelope should be submitted sealed and should show on the outside just the project name as follows:
Project: Improvement of Development Process and Local Governance in the Municipality of Tripoli
Any other sentence, mark, sign or logo shown on the outside of the main envelope that may refer to the identity of the expert presenting the proposal will lead to discarding the proposal.
The technical proposal should contain:
- Name and Coordinates of the expert presenting the proposal.
- Copy of the registration of the expert at the Lebanese Ministry of Finance
- Copy of the registration of the expert at the Lebanese Ministry of Public Health or other relevant ministries
- The Expert CV that highlights the expertise needed in the TORs.
- An elaborated methodology of work (maximum 5 pages) where the expert explains the approach s/he will undertake to implement the proposed tasks..
- A Gantt chart of the proposed schedule of activities
-In case the applicant is a CSO , a complete file showing that the CSO is working in the targeted area, together with a detailed proposal, report of its activities in the same field of activity proposed in the action and a financial report for the past three years should be attached also to the proposal.
The financial proposal should contain:
- A financial offer including the expert expected dues for the whole intervention in Euros.
All proposals should reach the Municipality of Tripoli, Tall Square, Tripoli-Lebanon not later than
12:00 noon of Saturday 30 April 2016
All requests for clarifications, should be addressed in writing by e- mail to the following mail address: [email protected]
Proposals sent by e-mail will be discarded.

X. Settlement of the expert dues
The expert's dues will be settled, after receipt and acceptance of his/her deliverables and against an invoice submitted to the Municipality of Tripoli at the end of his/her contract.