Project: Improvement Of Development Process And Local Governance In The Municipality Of Tripoli

Project funded by the European Union

Terms of Reference
R_1A Capacity Needs Assessment
Professional Local Expert (Independent/Body)

Project:Improvement of Development Process and Local Governance in the Municipality of Tripoli

I. Introduction
The Municipality of Tripoli received on the 15th of January 2016 a grant from the European Union (EU) to realize the project” Improvement of Development Process and Local Governance in the Municipality of Tripoli” over a period extending to 36 months. The overall objectiveof the project is to improve the intuitional and operational contribution to governance and development process in the Municipality of Tripoli. The Specific objectivesof the project are toimprove access in Bab El Tabbane- Jabal Mohsen and El Ghouraba to basic and adequate social services on a sustainable basis. All three communities will benefit from a positive impact on different levels especially on Health, Education, Job Creation and awareness levels. Five Expected results derive from the project.

II. The project
The project derives from four basic facts advanced by the Municipality of Tripoli:
The local authority and civil society are in need for capacity building, Health is a fundamental human right and should be available to all people regardless of gender, social class, ethnicity and age, Job opportunities are very limited due to the deficiency of educational skills, Recreational activities allowing the cohesion of the dissimilar zones allow a better synergy. It consists of:
Enhancement of the capacities of the municipal council and staff of Tripoli Municipality on management issues, managing development, institutional, technical and organizational development, networking and coordination, local governance and accountability, aiming at enhancing their role in the provision of public basic services and development projects. Consolidation of social cohesion, and the promotion of the synergy between the Municipal Council and the civil society. Coordination of efforts of existing local resources (Municipality & CSOs) through participatory approach, to establish a common plan that reflects their vision as a local authority and CSOs so they can together give a push for the policy process and the development process in general and specifically in the regions of Bab El Tabbaneh - Jabal Mohsen and El Ghouraba where the project will be realized. III. Tasks
The Expected Result (1) of the project ( subject of the present TOR) is to enhance the capacity building of the Municipality of Tripoli and its coordination with the civil society organizations in matters related to inclusive strategic planning, governance and accountability in local development.
For this purpose, the Municipality of Tripoli is seeking to contract a short-term expert to perform the following tasks:
Carry out an assessment of the capacity needs of the municipality of Tripoli and civil society groups in matters related to inclusive strategic planning and accountability in local development. Based on the results of the needs assessment, design a comprehensive capacity building program for the Municipality and the civil society organizations (CSO's) on issues such as managing development, institutional, technical and organizational development, networking and coordination, local governance and accountability. The design should clearly include the type and length of each of the proposed trainings together with the respective profile of trainees. Support in identifying the CSO's, actors and stakeholders to participate in the capacity building program. Define the trainers’ professional experience and skills. Help in drafting the vision and the Memorandum of Understanding (MOU) related to the Partnership Forum that shall bring together the Municipality and the CSOs to establish a common plan that reflects their vision for the development process in general, specifically in the regions of Bab El Tabbaneh, Jabal Mohsen and El Ghouraba.
IV. Start of the contract
- The contract duration is two months and will start on the day of its signature with the Municipality of Tripoli.
- The maximum number of working days expected to implement the above-mentioned tasks is: 10 Working Days.
- The maximum amount allocated to the contract is: 2500 Euros

V. Evaluation of proposals and award of the contract
Proposals will be evaluated by the concerned committee. Methodology and CV will have a grade over 80 and the financial offer will have a grade over 20.

VI. Dependence
The professional local expert will report to the Project Coordinator and will coordinate his/her work with the Mayor, the steering committee and the Partnership Forum.

VII. Deliverables: - Report on the carried needs assessment.
- Detailed comprehensive capacity building program
- Report on the identification of CSO's, actors and stakeholders to participate in the capacity building program
- TORs of the trainers to be involved in the capacity building program
- Draft vision and MOU between the Tripoli Municipality and the CSOs

VIII. Education/Professional experience and skills The candidate should have an academic formation in addition to a minimum of 5 years of experience in the fields of local development with particular relevance to carrying needs assessment, development of capacity building programs that target local authorities and civil society groups, and establishment of coordination structures between target local authorities and civil society groups, as well as in evaluation. .
In addition to Arabic language, fluency in English is a must (Fluency in French is an additional asset)
IX. Submission of proposals
Interested experts are invited to submit their proposals in two components, a technical part and a financial part. Each of the two components should be placed inside a separate sealed envelope showing on the outside the title of the component (Technical of Financial). The two envelopes containing the technical and financial parts should be placed inside one main envelope. The main envelope should be submitted sealed and should show on the outside just the project name as follows:
Project: Improvement of Development Process and Local Governance in the Municipality of Tripoli
Any other sentence, mark, sign or logo shown on the outside of the main envelope that may refer to the identity of the expert presenting the proposal will lead to discarding the proposal.
The technical proposal should contain:
- Name and Coordinates of the expert presenting the proposal.
- Copy of the registration of the expert at the Lebanese Ministry of Finance
- The Expert CV that highlights the expertise needed in the TORs;
- An elaborated methodology of work (maximum 5 pages) where the expert explains the approach s/he will undertake to implement the proposed tasks.
- A Gantt chart of the proposed schedule of activities
-In case the applicant is a CSO, a complete file showing that the CSO is working in the targeted area, together with a detailed proposal, report of its activities in the same field of activity proposed in the action and a financial report for the past three years should be attached also to the proposal.
The financial proposal should contain:
- A financial offer including the expert expected dues for the whole intervention in Euros.
All proposals should reach the Municipality of Tripoli, Tall Square, Tripoli-Lebanon not later than
12:00 noon of Saturday 30 April 2016
All requests for clarifications, should be addressed in writing by e-mail to the following mail address: [email protected]
Proposals sent by e-mail will be discarded.

X. Settlement of the expert dues
The expert's dues will be settled, after receipt and acceptance of his/her deliverables and against an invoice submitted to the Municipality of Tripoli at the end of his/her contract.