Requires a Cover Letter?: 
Application Submissions Guideline: 

Interested candidates to send their CVs by email to [email protected] having the following in the subject line "Application for HR & Adminstrative officer".

Body of email to include a brief bio of the applicant.

Emails received after November 10, 2023 and not abiding by the above will not be considered.

Note that only shortlisted candidates will be contacted.

Contact Person Email: 

About the job


The HR and Admin officer is responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including, contracts preparations, staff leaves/attendance, visas and work permits, lease agreements,


Your main duties and responsibilities will be:


Administrative Tasks:


  • Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed.
  • Manage all contract arrangements with lessors and ensure that contractual obligations are adhered to.
  • Lease new offices and houses by selecting suitable locations and preparing contracts.
  • Ensuring that stationery and other office materials are stocked and made efficient use of and where/when required, ensure kitchen/cleaning materials are maintained.
  • Prepare payment requests and follow up on invoices.
  • Receives and sends official correspondence and maintains a record of it.
  • Preparing correspondence, documentation, or presentation materials, this includes updating the staff directory
  • Performs administrative and archiving tasks.
  • Maintain printed archive of important communications and contracts.
  • Responsible for preparing and submitting timely visit visas, work visas, work permits, and residency permits.
  • Arrange travel and accommodations for visitors and staff as and when required
  • Prepare payment and follow up on invoices for training venues.
  • Keep track of keys, IDs, and other administrative equipment distributed to staff, records should be established and signed by each staff member
  • Manage all contract arrangements with lessors and ensure that contractual obligations are adhered to and payments are tracked and made on a timely basis
  • Day-to-day supervision of the office cleaner.
  • Oversee all repairs and ensure that work is completed on time.
  • Perform other administrative tasks within the Admin scope of activities, as instructed by management.
  • Deal with all administrative aspects of general office and housing, including necessary repairs & maintenance, which are completed promptly.
  • Monitor stationary inventory and place orders when necessary




HR Tasks:


1. Recruitment and Selection:

  • Maintain up-to-date recruitment progress reports, talent database and all related staffing communication.
  • Process all recruitment requests in an effective and timely manner.
  • Work with the management to improve recruitment in ways to minimize future faculty personnel problems and turnover.
  • Manage orientation programs for staff and also present HR policies and procedures;

2. Human Resource Information System:

  • Monitor timely update of personnel records (personal details, position, salary, appraisal outcomes, leave records, training and awards).
  • Liaise with the programs to understand all necessary aspects and needs of HR, and are updated of any new policies/procedures.

3. Compensation and Benefits:

  • Assist the finance department in payroll administration by providing input with respect to attendance, special payments, NSSF, etc.
  • Provide information to all employees regarding their entitlements.

4. Training and Development:

  • Continuous identification of training needs of the staff.
  • Organize appropriate training programs for employees and follow up on all training activities and make suggestions for deployment to enhance utility of the human capital.

6. Employee Relations:

  • Handle complaints, disputes and grievances of all employees.
  • Foster a conducive working environment through employee relations activities and communication.
  • Conduct exit interviews with employees leaving and provide feedback to their supervisors.

7. Rules and Regulations:

  • Review the HR Manual on a regular basis and update with any new policies and procedures as per the law of the country, and communicate to employees.
  • Maintain awareness and knowledge of latest HR developments, and communicate to relevant employees.

8. Reporting:

  • The Human Resources officer reports to the Executive Director.

9. Support in the performance system:

  • In direct coordination with the program’s manager, advising on disciplinary and employee performance problems.


Skills, Competencies and Qualifications:

  • Bachelor’s degree in business administration, or related field.
  • 2+ years in an advanced HR role; NGO experience is a must.
  • Efficient organizational skills.
  • The ability to form working relationships with people at all levels.
  • Team working and interpersonal skills.
  • Diplomacy and the ability to deal with situations that are stressful to others.
  • Meticulous attention to details.
  • Numeracy.
  • Excellent communication skills.
  • Strong working knowledge of Microsoft Office.
  • Fluency in verbal and written English language.
  • Abide by LUPD code of conduct.
  • Respect for PSEA Policy.


Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
19 Jan, 2024
Intervention Sector(s):
Application Deadline:
Friday, 10 November 2023
Contract Type:
Full Time
Period of Employment:
1 year renewable
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Bachelor degree in human resources or related fields.
Experience Requirements:
1 to 2 years
Arabic Language:
English Language:
French Language:
  • Lebanon