Travel and Events Supervisor
Please fill in your application and attach your CV and Cover Letter through Bour careers website over the following URL link: Welcome Supervisor
Due to the large volume of applicants, we are unable to respond to application’s queries. Only short-listed candidates will be contacted.
We thank you in advance for applying through the URL Link provided as applications received through email below will not be considered.
The ICRC is committed to creating an inclusive working environment for all its employees. Inclusion is embedded in the principles and values of the Movement – as it is committed to non-discrimination, as confirmed by the principles of humanity and impartiality, and is open to all, as confirmed by the principle of unity.
We are continually taking steps to improve diversity and inclusion within the organization as well as ensure it is embedded in our programming.
We are committed to ensuring fair and equitable recruitment and promotion opportunities for all individuals and welcome all qualified candidates to apply to positions at the ICRC. Further, we are committed to achieving gender parity for our staff in management positions, as part of our institutional strategy objectives related to inclusion.
Accountabilities & Functional responsibilities:
- Supervises and coordinates the work of the Welcome department.
- Coordinates and ensures timely pick-up of and appropriate accommodation (hotel, apartment, house) for staff and guests; makes sure that they receive all the information/documentation they need.
- Interacts with relevant authorities (ministries, consulates, etc.) regarding certificates, visas, permits, registration, etc.
- Ensures accommodation is safe and suitable to live in; contacts the appropriate department(s) in case of problems.
- Coordinates and ensures the organization of staff travel (plane, train, bus, etc.) by the most cost-effective means and, if required, coordinates drop-off at/pick-up from airports, stations, etc.
- Ensures communication between ICRC offices, sub delegations, delegations and/or headquarters regarding staff travel and with participants at events/seminars.
- Ensures all appropriate databases are kept up to date on staff members, missions and other travel, document validity, residences, and any other relevant information (schools, airlines, telephone numbers, etc.).
- Negotiates tenders, deals, prices and discounts with service providers (travel agencies, transport companies, hotels, etc.).
- Supervises, coaches and provides guidance to Welcome staff in agreement with the Administration.
Additional information:
- Job Location: Beirut, Lebanon.
- Working Schedule: Monday till Friday, from 8 Am till 5 Pm.
- Contract Type: Determined Period, 1 year (Renewable based on performance and need for position).
- Application deadline: 12 September 2024.
Certifications / Education required:
Bachelor's degree tourism, hospitality management, business administration or any other job relevant field.
Professional Experience required:
- 4 years' experience in the same field of activity.
- Previous experience in corporate travel management, event management, and team supervision are key requirements.
- Previous experience at embassies and/or international organizations is a strong asset.
Language:
- Arabic: Fluent.
- English: Fluent.
- French: Strong asset.
Competencies:
- Office tools mastery
- Problem Solving
- Service delivery
- Representing the ICRC
- Stakeholder management
- Teamwork and Collaboration
What we Offer:
- Salary Package: 2,037 - 2,936 USD/Month (As per ICRC salary scale, salary setting processes will determine fair setting in coherence with the qualifications of the applicant and the requirements of the job).
- 13th Month of salary paid in December, pro rata basis in accordance with the period worked.
- Annual Leave: 20 calendar working days of paid leave per year, pro rata basis in accordance with the period worked.
- Health Insurance: 90% of premium fees under class B, coverage include: Doctor visits, Medicines, Therapy services, etc.)
- International Retirement Saving Plan (IRSP): a contribution valued at 11.5% of your monthly salary, these savings are paid by the end of service as a lump sum.
- Other benefits subject to internal rules and regulations: High Cost of Living Allowance (HCLA), Schooling allowance, eyeglasses, designated personal training budget for learning opportunities.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut
- Beirut