Travel and Events Supervisor

Accountabilities & Functional responsibilities:

• Supervises and coordinates the work of the Welcome department.
• Coordinates and ensures timely pick-up of and appropriate accommodation (hotel, apartment, house) for staff and guests; makes sure that they receive all the information/documentation they need.
• Interacts with relevant authorities (ministries, consulates, etc.) regarding certificates, visas, permits, registration, etc.
• Ensures accommodation is safe and suitable to live in; contacts the appropriate department(s) in case of problems.
• Coordinates and ensures the organization of staff travel (plane, train, bus, etc.) by the most cost-effective means and, if required, coordinates drop-off at/pick-up from airports, stations, etc.
• Ensures communication between ICRC offices, sub delegations, delegations and/or headquarters regarding staff travel and with participants at events/seminars.
• Ensures all appropriate databases are kept up to date on staff members, missions and other travel, document validity, residences, and any other relevant information (schools, airlines, telephone numbers, etc.).
• Negotiates tenders, deals, prices and discounts with service providers (travel agencies, transport companies, hotels, etc.).
• Supervises, coaches and provides guidance to Welcome staff in agreement with the Administration.

Additional information:

• Job Location: Beirut, Lebanon.
• Working Schedule: Monday till Friday, from 8 Am till 5 Pm. 
• Contract Type: Determined Period, 1 year (Renewable based on performance and need for position).
• Application deadline: 12 September 2024. 

Certifications / Education required:

Bachelor's degree tourism, hospitality management, business administration or any other job relevant field. 

Professional Experience required:

• 4 years' experience in the same field of activity.
• Previous experience in corporate travel management, event management, and team supervision are key requirements. 
• Previous experience at embassies and/or international organizations is a strong asset. 

Language:

• Arabic: Fluent.
• English: Fluent.
• French: Strong asset. 

Competencies:

• Office tools mastery
• Problem Solving
• Service delivery
• Representing the ICRC
• Stakeholder management
• Teamwork and Collaboration

What we Offer:

• Salary Package: 2,037 - 2,936 USD/Month (As per ICRC salary scale, salary setting processes will determine fair setting in coherence with the qualifications of the applicant and the requirements of the job).
• 13th Month of salary paid in December, pro rata basis in accordance with the period worked.
• Annual Leave: 20 calendar working days of paid leave per year, pro rata basis in accordance with the period worked.
• Health Insurance: 90% of premium fees under class B, coverage include: Doctor visits, Medicines, Therapy services, etc.)
• International Retirement Saving Plan (IRSP): a contribution valued at 11.5% of your monthly salary, these savings are paid by the end of service as a lump sum.
• Other benefits subject to internal rules and regulations: High Cost of Living Allowance (HCLA), Schooling allowance, eyeglasses, designated personal training budget for learning opportunities.