Requires a Cover Letter?: 
no
Application Submissions Guideline: 

Submit your CV and Cover letter to [email protected]

Contact Person Email: 
Description: 

The Community Organization for Development and Empowerment-TCODE-INITIATE is a Nongovernmental, nonprofit, youth-oriented organization based in Lebanon and dedicated to assisting vulnerable communities through youth inclusion and empowerment. While keeping youth at its focus of its mission, TCODE-INITIATE continually endeavors in creating comprehensive and inclusive programs aimed towards the empowerment of youth, and its concentric circles of influence.

In the process of delivering its Mission TCODE-INITIATE aspires to keeping its status as a hub for youth allowing them to: access a safe space, and acquire knowledge and access to a network of social and political influencers enhancing their social participation in decision making processes.

  1. Purpose of Employment:                                                                                                          

The Community Organization for Development and Empowerment is seeking for Procurement Officer to implement and maintain procurement procedures for projects and to support operations in administrative work.

  1. Tasks:
  • Act upon submission of a dully approved Purchase Request
  • Provide in writing to customers: receipt of PR, Tracking number, confirmed target delivery date using customer service shaped communication
  • Will work directly on daily basis with Logistics coordinator
  • Draft Purchase orders (or contracts as needed, using standard-approved templates)
  • Submits procurement files to relevant authorities for review and approval
  • Collect supplier’s signature on all Purchase Order pages and provide copy of PO to supplier
  • Collect invoice from vendor and control payment terms against purchase order (advance payments/instalments already paid…), issue procurement memo when necessary
  • Process from finance team in line with payment terms
  • Archive complete procurement file in grant-specific file box.
  • Archive soft copy of procurement files following the following structure
  • Will be responsible to finalize any Admin paperwork related to logistics department
  • Conduct field visits such as centers to guide and support staff on HR related matters.
  • Follow up with the new joiners on list of documents & set up employee files.
  • Maintain proper filing system for all HR files such as employee files, recruitment documents, performance appraisals, pay slips etc.
  • Ensure a proper recording of HR data and personnel info on automated systems.
  • Under the supervision of the HR department contribute to the preparation of employment contracts of the staff in close coordination with line manager.
  • Follow up on the exit administrative procedures, such as exit interviews, documents to be signed and HR belongings to be handed.
  • Handle the attendance of the staff through following up on the attendance sheets and updating the leave balance.
  • Daily update for supervisor.
  • Maintain an updated inventory.
  • Support coordination of project activities.
  • Fulfilling other duties of similar level as needed.

 

  1. Institutional Arrangement:

The Procurement Officer will be working under the direction and supervision of TCODE-INITIATE’s Head of Operations.

  1. Timeframe

The contracting party is expected to provide his services in the period of 01.09.2022 until 30.11.2023

  1.  Qualifications Required Title:

The Procurement Officer should possess the following minimum qualifications:

  1. Academic Qualifications:
  • Minimum of a Bachelor degree in Business or any relevant degree.
  1. Experience:
  • Minimum of 3 years of work/ volunteering experience in finance/ operations field.
  1. Competencies/Knowledge:
  • Knowledge in use of computer software packages for wordprocessing, excel, power point, and the internet;
  • Excellent communication skills;
  • Excellent reporting skills;
  • Excellent analytical and problem-solving skills;
  • Fluent in Arabic;
  • Political sensitivity.
Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
26 Aug, 2022
Intervention Sector(s):
Children & Youth
Application Deadline:
Friday, 2 September 2022
Contract Type:
Part Time
Period of Employment:
November 2023
Salary
750
Salary Range:
< 800 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Experience Requirements:
2 to 3 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Country/City: 
  • Lebanon