Procurement Officer

The Community Organization for Development and Empowerment-TCODE-INITIATE is a Nongovernmental, nonprofit, youth-oriented organization based in Lebanon and dedicated to assisting vulnerable communities through youth inclusion and empowerment. While keeping youth at its focus of its mission, TCODE-INITIATE continually endeavors in creating comprehensive and inclusive programs aimed towards the empowerment of youth, and its concentric circles of influence.

In the process of delivering its Mission TCODE-INITIATE aspires to keeping its status as a hub for youth allowing them to: access a safe space, and acquire knowledge and access to a network of social and political influencers enhancing their social participation in decision making processes.

1. Purpose of Employment:                                                                                                          

The Community Organization for Development and Empowerment is seeking for Procurement Officer to implement and maintain procurement procedures for projects and to support operations in administrative work.

1. Tasks:

• Act upon submission of a dully approved Purchase Request
• Provide in writing to customers: receipt of PR, Tracking number, confirmed target delivery date using customer service shaped communication
• Will work directly on daily basis with Logistics coordinator
• Draft Purchase orders (or contracts as needed, using standard-approved templates)
• Submits procurement files to relevant authorities for review and approval
• Collect supplier’s signature on all Purchase Order pages and provide copy of PO to supplier
• Collect invoice from vendor and control payment terms against purchase order (advance payments/instalments already paid…), issue procurement memo when necessary
• Process from finance team in line with payment terms
• Archive complete procurement file in grant-specific file box.
• Archive soft copy of procurement files following the following structure
• Will be responsible to finalize any Admin paperwork related to logistics department
• Conduct field visits such as centers to guide and support staff on HR related matters.
• Follow up with the new joiners on list of documents & set up employee files.
• Maintain proper filing system for all HR files such as employee files, recruitment documents, performance appraisals, pay slips etc.
• Ensure a proper recording of HR data and personnel info on automated systems.
• Under the supervision of the HR department contribute to the preparation of employment contracts of the staff in close coordination with line manager.
• Follow up on the exit administrative procedures, such as exit interviews, documents to be signed and HR belongings to be handed.
• Handle the attendance of the staff through following up on the attendance sheets and updating the leave balance.
• Daily update for supervisor.
• Maintain an updated inventory.
• Support coordination of project activities.
• Fulfilling other duties of similar level as needed.

1. Institutional Arrangement:

The Procurement Officer will be working under the direction and supervision of TCODE-INITIATE’s Head of Operations.

1. Timeframe

The contracting party is expected to provide his services in the period of 01.09.2022 until 30.11.2023

1.  Qualifications Required Title:

The Procurement Officer should possess the following minimum qualifications:

1. Academic Qualifications:

• Minimum of a Bachelor degree in Business or any relevant degree.

1. Experience:

• Minimum of 3 years of work/ volunteering experience in finance/ operations field.

1. Competencies/Knowledge:

• Knowledge in use of computer software packages for word‐processing, excel, power point, and the internet;
• Excellent communication skills;
• Excellent reporting skills;
• Excellent analytical and problem-solving skills;
• Fluent in Arabic;
• Political sensitivity.