Finance Manager

Oversee all aspects of financial planning, budgeting, and forecasting.

1. Financial Management:

• Develop all procedures and policies of the Finance Department in order to organize the workflow and ensure its appropriate implementation.
• Ensure timely and accurate financial reporting to senior management and stakeholders.
• Ensure financial records are maintained in compliance with laws and regulations and control all archived financial data.
• Analyze and monitor cashflow, financial transactions, banking activities, cost control, expenses and all financial statements to pinpoint potential areas for improvement.
• Ensure timely renewal of contracts/agreements with third parties, included but not limited to banks, insurance companies, landlords, …

1. Payroll Management:

• Supervise the Finance Officer in processing payroll accurately and on time.
• Review payroll reports for accuracy and compliance with company policies and legal requirements.

1. Financial Compliance:

• Ensure compliance with financial regulations and standards.
• Oversee and approve the monthly process of payroll including NSSF and income tax.
• Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers and others.
• Prepare and analyze budgets, develop financial reports (Balance Sheet, Income Statement, Cash flow Statement), and make recommendations to the organization on budget expenditures.

1. Accounting and Reporting:

• Work closely with the Senior Accountant to oversee daily accounting operations, including accounts payable/receivable, general ledger maintenance, and reconciliations.
• Ensure adherence to accounting principles and regulatory requirements.

1. Strategic Planning:

• Assist in the development of financial strategies and initiatives to support organizational goals.

• Provide financial insights and analysis to support decision-making.
• Ensure credibility of Finance and Accounting by providing accurate analysis of budget financial trends and forecasts.
• Supervise and approve all financial reports submitted to donors.
• Generate monthly financial report to be sent for area managers, head of units and Executive Director.
• Provide financial inputs to Project Managers for proposal development.
• Monitor and validate the donors’ budget and correct any discrepancy.
• Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.
• Oversee the financial audits of all projects of the organization.
• Submit financial report to the Executive Director/Board of Directors as requested.

1. Procurement Oversight:

• Coordinate with the Procurement Officer to optimize purchasing processes and ensure cost-effective procurement of goods and services.
• Review procurement policies and procedures to enhance efficiency and compliance.
• Oversee and approve the procurement process.
• Implement internal controls and procedures to safeguard himaya’s assets.

1. Miscellaneous:

Participate in all activities and events organized by himaya (staff care, Christmas, end of year gathering…).

Respect the Code of conduct, the Child protection safeguarding policy, the PSEAH policy, and all internal regulations.

Adhere to the mission and values of himaya.