Administrative Assistant

Overview of FRH

Ruwad al Houkouk is a non-profit and apolitical NGO that aims at enhancing the human rights of vulnerable marginalized groups in Lebanon. The association’s target population is the refugees, stateless persons and migrant workers. Its main activities include legal services, produces policy papers and conduct advocacy activities.

Description:

The Admin Assistant is to ensure the smooth operation of all Association services, provide high quality administrative support to the staff, and beneficiaries to facilitate its success. With the Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered in a timely manner.

Major Duties & Responsibilities  

• Manage the reception desk of the center
• Organize and schedule meetings and appointments
• Participate and take accurate minutes of meetings
• Answer incoming calls and assume other receptionist duties when needed
• Distribute and keep inventory of correspondence memos, letters, faxes and forms
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain contact lists and assist in financial operations and procurement.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Place orders for office supplies and stationery and maintain stock; check inventory; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Assist in the preparation of projects activities and provide logistical support.
• Handle sensitive information in a confidential manner.

Qualifications & Experience required

• Bachelor in Management, Administration, Business or a related academic field, or equivalent
• 1 to 2 years of work experience in the management field.
• Very Good time management skills and ability to multi-task and prioritize work
• Good written and verbal communication skills (Arabic / English)
• Good in MS Office
• Organized and detail oriented
• Ability to work in a team