Supply Chain Assistant

Supply Chain Assistant*

in Beirut 

The position is to be filled by November 3, 2024. Service location will be Beirut, Lebanon. The position is paid according to SG5

The role will be focused on support to Supply Chain team in procurement and administrative tasks aiming at an efficient supply chain and smooth run of operations in accordance with WHH standards.

S/he will be responsible for sourcing and purchasing the materials, equipment, and services that is needed for WHH operational functions.  S/he will also be tasked with tracking inventory, assisting in management of vendors, contractors, suppliers, and other service providers ensuring compliance with relevant rules and regulations. Also, s/he will be assisting in workshop set-up, venue and hotel rooms booking.

The work location is Beirut office. The service requires field visits to partner organizations and project sites.

Your responsibilities

WHH Beirut Office Operation:

Receives Supply Purchase Requests (SPR), Records SPR and updates Procurement Tracking Sheet.

Process the requests and SPRs sent by program in collaboration with Supply Chain Officer and S. Supply Chain Officer.

Responsible for implementation of procurement procedure as per WHH procurement policy and threshold.

Sourcing Suppliers and send Requests for Quotations / Proposal to potential vendors.

Knows the local market and available suppliers. Selects the best suppliers to request quotes from as per price and quality from the vendor database.

Keeps suppliers contact records and update supplier ‘s list.

Uses all means of communication available in the most efficient manner to contact the suppliers and request the quotes

Submit the received offers along with Comparative Bid Analysis (CBA) table to Supply Chain Officer for review, validation and to issue related Local Purchase Orders (LPO)

Delivers the Local Purchase orders to the selected suppliers. Ask signature and provides a signed copy to the supplier as order. Update Supply Chain Officer on Delivery time/location and other related details.

Proceeds to the copies and archiving of procurement file as per procurement procedure.

Support WHH team, consultants, visitors in Venue booking, Hotel Reservation, Transportations, Airport Pick-up, and drop-off and in other related logistical support.

Implements any additional task and duty requested by his direct supervisor.

WHH Local Partner’s Support:

Ensure local partner/s procurement unit are following Donor’s procurement rules and requirements.

Review local partner/s procurement documents, ensure right process according to right threshold will be applied, provide required support when needed for procurement value up to 5,000 EUR.

Coordinate wit and support WHH Supply Chain Officer in local partner/s tender review and obtain required WHH approvals.

Attend Weekly update meetings with local partner/s procurement unit and ensure their procurement tracker is up to date.

Visits to local partner/s, and support WHH Supply Chain Officer in conducting partner’s procurement spot-check.

Ensure all files were up-to-date and uploaded on ProMIS

Your profile

Education

Vocational Training Diploma / Bachelor’s Degree in Supply Chain, Procurement Management,  Business Management, Business Administration, or any other related field.

Working experience:

Minimum 1 - 3 years of experience in supply chain, procurement, logistics or other relevant experience

Experience in market sourcing, identifying potential suppliers and good negotiation skills.

Skills:

Good active communication skills & liaises with others

Very Good with working with Office 365, Microsoft Office application (Outlook, Word, Excel, PowerPoints)

Excellent analytical skills.

Good team player, flexible and capable of working with a multinational country team, and capable of working under pressure and taking Initiative.

Good computer application skills.

Good organizational skills.

Language Skills:

Excellent in English and Arabic

Our offer

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees/consultants and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition,

WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment/consultancy contract shall be terminated.