Finance Assistant (75%) (13138)

Tasks& Responsibilities: 

• Ensure the cash management by being responsible of all cashboxes: guarantee that the money is disbursed and/or the advances given according to the rules, and from the right cashbox and allocated to the relevant project(s)

 • Regular cash reconciliation (ensuring that physical cash balances are matching cashbook records)

 • Sending updated cash position to Finance Expert on weekly basis 

• Make Cash count with HOP / Junior Expert • Do the follow-up of the advances given to staff 

• Inform on a regular basis if there are enough funds in the cashboxes for all projects 

• Guarantee that the exchange of currency is done properly and from a reliable exchange office

 • Check the vouchers and the relevant supportive documents of cash payments (quality, authenticity, reliability, accuracy and fairness) 

• Participate, if needed, to the major payments which must be done in the field 

• Collect the relevant supportive documents regarding the expenses/ purchases/ payments done in the field

• Daily booking of vouchers in the accounting software

 • Close each cash box on accounting Software at the end of each month 

• Upload and file all posted vouchers after getting the signatures needed 

• Ensure due payments for all items and services (after approval) and advances

 • Guarantee the respect of Welthungerhilfe’s financial guidelines and procedures 

• Ensure that Lebanese Accounting Rules are met with each voucher/ transaction done by the Finance Assistant 

• Routinely work with and be responsible for the original payment and related supporting documents entrusted to him/her: collect, check for compliance, process and file according to instructions, maintain confidentiality about content of the documents 

• Scan Vouchers for all projects and be responsible for filing electronic scan files and the overall organization and maintenance of the scan archive 

• Prepare Original invoices and send them to HQ on Quarterly basis

 • Fulfillment of any other tasks assigned by the management that correspond in general with the nature of this position 

• Replace the Finance Officer in case of leave.

 • Ensure induction of Cash payments and reimbursements for new staff.

Qualification:

• Bachelor’s Degree in Business, Accounting or Economics, or a relevant vocational training 
• Work Experience: 2 years professional experience in a similar position, preferably in a non-profit organization • Skills/knowledge: Knowledge of MS Excel and experience in using accounting software 
•  Language Skills: Native or fluent Arabic and fluent English (written & spoken)