HR Specialist - GIZ Lebanon Country Office

A.   Required qualifications, competences and experience

Education and qualifications:

• Bachelor’s degree in business administration, with emphasis on Human Resources; a master’s degree in human resources is a plus

Professional experience:

• minimum of 7 years of professional experience in a comparable position (preferably in similar development cooperation organizations)

• excellent knowledge of Lebanese labour and national social security fund law and ministry of finance taxation and laws
• very good solid understanding of the HR and HR processes
• strictly handling all HR tasks, and concerns in a professional confidential manner

Additional main competences:

• experience with payroll system (People365 is a must) or similar systems
• very good knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• excellent knowledge of English and the Arabic language in oral and writing, French is a plus
• high attention to details and preciseness
• excellent team player with high communication skills
• high dedication, reliability, and commitment
• act in high confidentiality and comply to all GIZ rules and regulations

1. Responsibilities

The position holder is responsible for:

• managing and administering staff salaries, and benefits and overseeing the operations of the HR Unit
• manage the recruitment of local staff
• organize HR Events, meetings and training
• manage and advise on HR policy and procedures and local laws
• manage the HR Payroll system, leave management, and health insurance
• manage the benchmark study and define prevailing pay rates and benefits
• stay up to date on new trends and best practices in the field
• representing GIZ interests in HR matters
• strictly confidential handling of all HR issues
• act in an advisory role for management, managers, and employees

In this context, the position holder fulfils the following tasks:

1. Tasks

The position holder

1. Compensation and benefit

• manage the preparation and calculation of all national staff payroll including NSSF/MOF taxation on a monthly and yearly basis
• provide advice to staff about pay, taxation, National Social Security Fund, and insurance.
• ensure staff has access to accurate payslips every month through the payroll system.
• administer benefits and ensure the annual leave reconciliation is used as per GIZ PuR
• manage the medical health insurance, track and follow up claims with the insurance company
• manage in the market survey and the revision of the salary scale by the benchmark process
• prepare final settlements for leavers and conduct offboarding
• prepare the monthly and yearly calculation of income tax and its allocations on salaries, extra bonuses, monthly allocations, end of service, etc. (for all taxable and un-taxable).
• prepare the annual NSSF and Income Tax clearance form of GIZ from NSSF.
• provides GIZ with advice on all NSSF and MOF-related matters in General.
• regularly communicate to management and staff about the new regulations and amendments/changes of NSSF laws and MOF law instructions.
• calculate payroll tax declaration (R10, R5, R6, and R7) every quarter and ensure submission before deadlines, complying with the NSSF laws and regulations
• prepares employment certificates and letters upon request

1. Local Laws Implementation

• liaise with an external legal advisor on visa and work/residence permit application processes and with the admin department on arrival arrangements for international staff and visitors.
• liaise with an external legal advisor on the termination process.
• follow up with external tax advisor on submission of NSSF monthly payments, MOF quarterly and yearly payments
• liaise with an external tax advisor to solve all NSSF-related issues
• ensure employees & dependents are registered at the NSFF
• ensure submission of end-of-service declaration for leavers.
• follow up on family allowances and make sure they are reflected on the payroll

3. Recruitment and selection

• manage the recruitment processes as per GIZ Rules and Regulations (PuR)
• review and ensure the accuracy of employment contracts as per GIZ rules and regulations (staff and interns)

• handles HR cycle and processes including on-boarding and off-boarding procedures
• updates information on employment conditions for national personnel (compensation system, salary groups, model job descriptions, labour law etc.) and documentation as per GIZ PuR

• administer files for all staff according to GIZ PuR
• update the GIZ staff handbook according to GIZ PuR  
• conduct the onboarding programs for new employees and work on improving the process
• manage and support other HR instruments upon the manager’s request

1. HR instruction, administration and procedures

• ensure all staff records are accurately maintained and updated as necessary (both in soft and hard copies).
• update monthly all data entries in the payroll management system accurately according to changes on SAP

• manage the yearly staff talk cycle in Lebanon and its related procedures and feedback to managers
• liaise with notary public for the power of authority documents related to staff and monitor in-file
• handle the issuance and renewal of work permits and residence of staff

• prepare, respond and handle strictly audit requests

   

   

   

1. Other duties/additional tasks

• represents the interests and always acts on behalf of GIZ
• manage the mediation of conflicts between staff and manager
• conducts other relevant tasks upon the request of manager
• regularly checks the PuR and governmental updates and changes and communicates to management.
• attend and participate actively in the meetings, as HR regional meetings, NPRC and MTM meetings and working groups
• liaise with legal representatives (lawyers, notary public, tax advisors, insurance company) for HR matters.
• networks with the national personnel help desk at Head Office and the other HR specialists in the region to share experience on good practices.

The job description can be amended during the contract period

GIZ profile: As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe, with the German Government, European Union institutions, the United Nations, the private sector and governments of other countries all benefiting from our services. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party.