Administrative and Program Officer

The Admin and Program Officer is responsible for the organization's purchases and suppliers’ relationship as well as maintaining, archiving and organizing the administration department, this includes liaising between teachers and students, scheduling workshops, creating evaluations for teachers and students and overall follow up with the school program.

Key Activities:

Manages School application process

Coordinates program and curriculum of school

Handles all letters needed (borrowing policies, student and alumni letters, etc)

Manages fabric donations and shipments

Oversees student attendance records/ delivers warnings to students

meets with student representative on a monthly basis for feedback and evaluations

Management of evening workshop programs/ contact instructors, creating schedules, managing logistics. 

Petty cash Management and payments

Supplier payments

Student Transportation

Actively research for suppliers.

Follow up on orders

Negotiate delivery, terms and conditions with suppliers

Organize all receipts, purchase orders, company documents into a filing system and digitize. 

Manage csb database online. 

Writing and maintaining meetings minutes when needed

Inducts new staff into the organization

Communicates with lawyer and auditors to register new employees into NSSF and create contracts

Create Job descriptions and person specifications for all staff with the Director

Track and update staff leave according to HR policies

Track and update time table sheets including staff and instructors

Answers emails and phone calls

Updating and preparing annual report alongside copywriter

Ability to multitask and organize