FINANCE AND PROCUREMENT OFFICER

Under the responsibility of the Project Manager of COMI ETS, the Finance and Procurement Manager is in charge of managing all local expenses necessary for the implementation of ongoing projects, performing various accounting and administrative tasks required for the smooth operation of the projects, and ensuring compliance with the EU PRAG procedures for pojects' procurements. 

The Finance and Procurement Manager defines with the PM the schedule of all financial and procurement activities and ensure their successfully and timely implementation, in accordance to the objectives described in the proposal, the procedural standards of COMI ETS, and in compliance with the donors' rules and regulations.

FINANCE

• Support the PM in the financial monitoring and forecasting, monthly budget reconciliations and audit sessions when required;

• Perform daily financial procedures and transactions to ensure the regular and updated status of projects' finances;

• Ensure the maintenance of accounting records related to the financial and accounting operations and prepare bank reconciliation statements;
• Guarantee the reliability of accounting documents, verify the compliance of prepared files, and enter the Prima Nota into the accounting program;
• Liase with the bank to monitor the reception and disbursement of projects' funds between headquarter and local office an well as with project partners;
• Collaborate with the headquarter in preparing the financial report for the donor;
• Prepare payment requests and check the attendance sheets and timesheets of personnel before issuing payroll;
• Ensure that all required documents for the purchase of goods or services are received before making any disbursement;
• Update the administrative files of human resources, including payment of salaries upon presentation of proper documentation;
• Monitor the contractual status of personnel, bringing any issues to the attention of the management;
• Archive project documentation ensuring that all project files and documents are available both in soft and hard copy;
• Ensure the correct use of project resources and operational tools;
• Prepare and register employment contracts for local staff and consultants in accordance with Lebanese law.

PROCUREMENT

• Apply PRAG procurement procedures for local purchases and related payments;
• Ensure proper compliance with EU PRAG procedures for purchases and services provided by the project before approval by the headquarters;
• Maintain accurate records of procurement transactions, contracts, and supplier information;
• Identify potential suppliers, conduct supplier assessments, and negotiate contracts and pricing terms;
• Manage supplier relationships and monitor their performance to ensure compliance with contractual agreements and quality standards;
• Stay updated on market trends and regulatory requirements to inform procurement decisions.

Qualifications and Requirements:

• Degree in Business Administration, Management, or similar fields, with a focus on Supply Chain Management.
• Over 3 years of experience in administration and procurement or supply chain roles.
• Strong knowledge of accounting principles and ability to draft and manage contracts.
• Proficiency in Microsoft Office and accounting software (ZOHO).
• Excellent written and spoken English.
• Knowledge of EU PRAG procedures in AICS and/or EU projects is a plus.

Required Skills:

• Strong organizational skills with great attention to detail.
• Demonstrated ability to efficiently manage priorities, deadlines, and multiple tasks.
• Ability to work in a team and manage processes independently.
• Team spirit, critical and creative thinking.
• Analytical thinking and problem-solving skills.
• Ability to work effectively in a high-stress and fast-paced environment.
• Knowledge of procurement processes.