Admin & Finance Assistant
Description:
Under the supervision of the Front Officer, and in close coordination with the Project Manager in Barcelona, the successful candidate will be responsible for the following tasks:
- Bookkeeping and accounting of project expenditure including archive of supporting documents to be submitted to Project Manager at the Home Office (Barcelona).
- Collect invoices, tickets, timesheets and all necessary reporting documents from project staff, experts and participants on mission. Prepare travel/mission authorisations and expense claim documents.
- Assist the Front Officer in all matters related to staff and consultants’ contracts and payments.
- Day-to-day office management: ensure purchase and availability of office equipment, material and supplies under the instructions of the Front Officer. Prepare purchase orders/contracts with suppliers and act as primary contact person with them.
- Assist in organizing project activities and liaise with the Driver/Security officer for logistic organisation of staff and experts movements in Lebanon.
- Maintain electronic and paper databases ensuring information is updated, organized and easily accessible.
- Perform such other duties that may be assigned.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
Last modified:
14 Aug, 2019
Intervention Sector(s):
Good governance and transparency, Infrastructure & Services Rehabilitation, Population/ Human Settlements, Water sanitation and hygiene
Application Deadline:
Wednesday, 28 August 2019
Contract Type:
Consultancy
Period of Employment:
Consultancy contract: 3 months, with possibility of extension into yearly contracts.
Salary
1400 USD
Salary Range:
1200 to 1500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
1. Education
• Degree in Accounting, Business Administration, Executive secretary, Financial Management, or similar relevant field.
2. Professional Experience
• A minimum of 5 years work experience as office assistant, administration and logistics
• Minimum 3 years experience working with international donors (preferably EU)
3. Competencies:
• Proficient in MS Office (Word, Excel, PowerPoint,)
• Excellent organizational and time-management skills
• Ability to work flexibly, independently and as part of a small team.
• Cultural sensitivity and cross-cultural skills (religion, ethnicity, gender).
• Ability to build collaborative relationships between diverse communities.
Experience Requirements:
5 to 10 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
Good
Country/City:
- Lebanon
- North Lebanon