Project Coordinator

ABOUT ARK:

ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity, and hope for the future.

We believe that strong, resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.

Learn more about our impact here: https://www.ark.international/impact

PURPOSE OF POSITION:

The Operations team is responsible for the effective, efficient and compliant planning and delivery of ARK projects’ activities. It includes the project teams and the cross functional teams that implement project activities (technical specialists, Research, MEAL, Communications). They are supported by the Operations Support team including Finance, Logistics and Procurement, HR and Internal Compliance.

The project supports Lebanese civil society through grants and capacity building to deliver transparency and accountability campaigns to promote good governance. The project amplifies these activities through communications campaigns to raise awareness of the impact that civil society has and to encourage members of the community to support these campaigns.

The Project Coordinator will support the planning and implementation of all project activities in collaboration with the project and Operations, and Operations Support teams (Monitoring and Evaluation, Finance, Human Resources, Compliance and Logistics and Procurement) stakeholders. They work under the project manager and are given responsibilities for the management of project partners, beneficiaries, and resources. They are responsible for the effective, efficient and compliant day to day delivery of the project in accordance with ARK and the client’s policies and procedures.

KEY RESPONSIBILITIES:

Subgrants Management:

• Advertisement of subgrant funding, as applicable.
• Lead on subrecipient Risk Assessment process.
• Draft subrecipient agreements and provide guidance to project staff on compliance requirements.
• Lead on reconciliation of subrecipient financial reporting, checking monthly expense supporting documents for compliance.
• Submit subrecipient payment requests in a timely manner.
• Support with subrecipient capacity building.
• Follow up with subrecipients on the day-to-day implementation of project activities and brief the Project Manager regularly.
• Ensure all sub-recipient and service provider-related tasks are carried out in accordance with ARK’s and the donor’s policies and guidelines. 
• Attend weekly project team meetings with key internal stakeholders, either in person or via messaging software.

Procurement:

• Draft Logistics and Procurement (L&P) documents for project activities including but not limited to, procurement requests, request for quotations and proposals and other competitive tenders in line with internal procurement policies and procedures.
• Lead bid evaluation committees and guide other panel members.
• Draft contractual documents, including purchase orders and service provider contracts.
• Review and provide guidance to project staff on service provider statement of works.
• Ensure that procurement is carried out in a transparent manner and in compliance with internal policies by staying informed of donor policies and procedures.
• Ensure accurate SharePoint filing of procurement documentation.
• Track supplier payments and submit payment requests on SharePoint.
• Responsible for project inventory in accordance with asset management policies and procedures.
• Receive and verify accuracy of shipments from suppliers for project deliveries.
• Oversee project travel bookings and event organisation.

SKILLS, KNOWLEDGE AND EXPERIENCE:

Essential

• Relevant professional, academic or personal experience in the project context.
• Prior experience working with subgrants.
• Ability to work under pressure, be a self-starter, team player, innovative and demonstrate the capacity for maintaining high professional standards.
• Ability to set priorities, organise time efficiently and work independently on several tasks simultaneously.
• Must be able to maintain highest level of confidentiality regarding work-related information.
• Full professional fluency in English.
• Proficiency in the Microsoft Office suite.
• Very good interpersonal skills.

Desirable

• Professional experience in a project environment for government agencies, international development organisations, the armed forces or INGOs on thematically and geographically relevant projects.
• Bachelors degree in a relevant field such as international development, international relations, areas studies, political science, sociology, public administration, communications and media studies, logistics and procurement; Postgraduate degrees are highly desirable.
• Relevant project management qualification such as PMD Pro, PMP or PRINCE 2.
• Familiarity with donor compliance and regulations.
• Additional languages relevant to the project, preferably Arabic.

MORE ABOUT OUR COMPANY:

We believe that strong, resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.

Our People

Our team covers a diverse range of professional backgrounds, from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organisations, journalism and the private sector.

An ARK Person Is:

Smart: We think deeply about things. We’re proud of our institutional knowledge and our grounding in rigorous research, which we use to make informed decisions.

Humble: Our work leaves little room for pride or arrogance. Our operating environment is constantly evolving, and we recognise our limitations. We believe in and rely on the education and experiences of others while remaining quick to read, invite feedback, and ask sensible questions.

Accountable: Each of us want ARK, its partners, and beneficiaries to succeed. This means taking initiative, assuming ownership when necessary and never giving up on our beneficiaries. We are committed and accountable, to both our donors and the communities we serve.

Collegiate: We know we are stronger together, and that every contribution counts. We trust each other and always support each other.

Outspoken: We tackle diverse challenges, and we always want to find the best solution to a problem. We aren’t afraid to share our opinions and we want to hear those of others too.

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the centre of its development and stabilisation work and is thus committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related-personnel are expected to share this commitment, and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.