HR Administrator (The recruitment will be on a rolling basis)
Interested candidates are encouraged to apply online via arcenciel's careers website: https://www.arcenciel.org/careers/
General objectives and tasks:
1- Assist the Personnel Unit Supervisor in his/her overall mission:
- Administer HR-related documentation.
- Organize, maintain and update personnel records.
- Ensure the signatures of concerned personnel on all HR-related documents.
- Register personnel data for new and existing staff on the human resources information system, i.e. application forms, employee change of status form, exit interview, social situation form, etc.
- Ensure the relevant HR database is up to date, accurate and complies with legislation.
- Create identification cards for all employees as well as new comers.
- Answer employees queries about HR-related issues.
- Prepare and amend employment contracts.
- Assist in the payroll process, when needed.
- Respect arcenciel’s policies and procedures and promote their importance.
2- Assist the direct supervisor in the National Social Security Fund (NSSF) matters:
- Collect the information and documents required.
- Record data on the corresponding documents.
- Partake in the verification of salaries process as well as their taxation which shall be presented to the NSSF and the Ministry of Finance.
- Register and enroll all employees legally in NSSF and Ministry of Finance through sending all the official documents to the concerned.
- Ensure arcenciel’s compliance with legislations.
- Follow-up on the process and status of registration.
- Record relevant data on the system.
- Coordinate and work closely with the NSSF Representative.
3- Assist the direct supervisor in handling the insurance of employees:
- Participate annually with the Insurance Supervisor in negotiating with different insurance companies in order to obtain the best possible corporate offer for staff medical insurance.
- Promote the importance of insurance enrollment for staff by explaining and clarifying the conditions of coverage and detecting the desired category of insurance.
- Follow up with the insurance company about the staff insurance cards.
- Collect details, information and documents, in case of accidents or sickness, in order to communicate it with the broker to cover the costs.
- Communicate with hospitals representatives when needed to facilitate the insured person’s needs.
- Report and keep track of all accidents and sicknesses.
- Respond to employees’ inquiries on their insurance conditions.
Position requirements:
- Previous experience as HR Administrator.
- Understanding of the logic of various HRIS.
- Good understanding of the Lebanese Labor law and Social Security law.
- Understanding of insurance rules and regulations in Lebanon.
- Analytical skills and ability to generate reports.
- Strong organizational skills and ability to prioritize.
- Strong interpersonal and negotiation skills.
- Strong communication skills, both written and verbal.
- High level of confidentiality and respect of work secrecy.
- Flexible and committed.
- Initiative taker and willingness to learn personality.
- Enjoying working with people attitude.
- Tactful and diplomatic.
- Ability to work as part of a team and at the same time independently.
- Ability to work accurately, with attention to detail.
- Ability to work under stress and meet deadlines.
Working schedule: Monday till Friday from 09:00 am till 05:00 pm.
Contract type: CDD, 1 year(Renewable).
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut