Data Officer

Job Purpose

The Data Officer is responsible for managing data collection, analysis, and reporting to support organizational decision-making and operational efficiency. The role involves ensuring data accuracy, integrity, and security while developing systems and processes for efficient data management. The Data Officer will also support data governance, reporting, and compliance with internal and external standards.

Duties and Responsibilities

1. Develop and implement data collection and management strategies to ensure accuracy, completeness, and security of data.
2. Design and oversee secure data storage, retrieval, and sharing procedures in compliance with organizational policies and data protection regulations.
3. Support data entry, validation, and cleaning processes to maintain high-quality datasets.
4. Develop and maintain databases, dashboards, and reporting tools to support data-driven decision-making.
5. Assist in the preparation of regular and ad-hoc reports for internal and external stakeholders.
6. Identify trends and insights through data analysis to inform program planning and decision-making.
7. Provide technical support and training to staff on data management and reporting tools.
8. Monitor and evaluate the performance of data systems, recommending improvements where necessary.
9. Troubleshoot data-related issues and coordinate with IT and relevant teams for resolution.
10. Ensure compliance with organizational policies, donor requirements, and legal standards regarding data management and privacy.
11. Support the development of data visualization tools, dashboards, and digital data gathering mechanisms.
12. Collaborate with program and M&E teams to enhance data collection methodologies and reporting structures.
13. Maintain documentation of data management procedures, ensuring consistency and adherence to best practices.
14. Facilitate internal and external data audits by providing required data and documentation.
15. Keep up to date with emerging data management technologies and recommend adoption where appropriate.

Qualifications

• Bachelor's degree in Data Science, Statistics, Information Management, Computer Science, or a related field.
• Minimum of 3 years of experience in data management, analysis, or a related role.
• Proficiency in database management and digital data collection tools.
• Strong analytical skills and experience with data visualization tools (e.g., Power BI, Tableau, Excel, or similar software).
• Understanding of Monitoring & Evaluation (M&E) principles, including results-based management and qualitative/quantitative data methodologies.
• Experience in developing and implementing data governance policies.
• Strong organizational, problem-solving, and attention-to-detail skills.
• Ability to train and support staff in data management processes and systems.
• Excellent written and verbal communication skills.
• Knowledge of data security protocols and confidentiality requirements.