Procurement Officer
Applying through the link below is the ONLY way for Anera to consider your application. Applications by email will NOT be considered.
Please click on the link to fill an online application and upload your resume.
Only shortlisted candidates will be contacted. Interviews may be held on a rolling basis, and hiring may be completed before the closure of the vacancy.
Anera is an equal opportunity employer that embraces and encourages applications from candidates representing diverse backgrounds. Anera staff maintain a steadfast commitment to upholding ethical work standards and adhering to the Staff Code of Conduct.
The Procurement Officer will be responsible for the following:
1. Vendor Management:
- Identify, evaluate, and select suppliers/vendors based on quality, price, and delivery speed.
- Maintain strong relationships with existing suppliers and seek new potential partners.
2. Sourcing and Negotiation:
- Identify relevant vendors, service providers, and subcontractors to obtain quotations and/or initiate procurements of requested commodities, works, and services.
- Source and compare prices, specifications, and terms from various suppliers to secure favorable contracts.
- Negotiate pricing, terms, and agreements with suppliers to obtain the best value for Anera.
3. Procurement Process:
- Respond in a timely manner to procurement requests and provide procurement status updates
- Ensure timely procurement of goods and services while adhering to budget constraints
- Issue requests for proposals on public portals and by direct request for quotation
- Support in preparations and finalization of tenders, bidding documents, technical specifications, ontracts, schedules of completion, and evaluation reports.
- Draft purchase orders and support in contract development, in accordance with established procedures
- Liaise with vendors and subcontractors and serve as a point of contact as needed,
- Arrange bidder meetings and Q&A sessions
4. Quality Assurance:
- Monitor and evaluate the quality and performance of purchased items or services.
- Address quality issues promptly and work with suppliers to resolve them.
- Perform spot checks visits to vendors and partners, as needed
5. Compliance:
- Ensure compliance with Anera's procurement policies and procedures, and donor requirements
- Stay up-to-date with relevant laws, and regulations
6. Inventory Management:
- Maintain accurate records of inventory and stock levels.
- Coordinate with relevant departments to manage stock efficiently.
7. Reporting:
- Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file,
- Support audit activities by providing requested documentation
- Support in the preparation and submission of procurement reports to management and donors as required.
8. Other:
- Identify cost-saving opportunities and implement cost-effective procurement strategies.
- Perform any other tasks requested by the Grants and Operations Manager.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut
- Beirut