Procurement Officer

The Procurement Officer will be responsible for the following:

1. Vendor Management:

• Identify, evaluate, and select suppliers/vendors based on quality, price, and delivery speed.
• Maintain strong relationships with existing suppliers and seek new potential partners.

2. Sourcing and Negotiation:

• Identify relevant vendors, service providers, and subcontractors to obtain quotations and/or initiate procurements of requested commodities, works, and services.
• Source and compare prices, specifications, and terms from various suppliers to secure favorable contracts.
• Negotiate pricing, terms, and agreements with suppliers to obtain the best value for Anera.

3. Procurement Process:

• Respond in a timely manner to procurement requests and provide procurement status updates
• Ensure timely procurement of goods and services while adhering to budget constraints
• Issue requests for proposals on public portals and by direct request for quotation
• Support in preparations and finalization of tenders, bidding documents, technical specifications, ontracts, schedules of completion, and evaluation reports.
• Draft purchase orders and support in contract development, in accordance with established procedures
• Liaise with vendors and subcontractors and serve as a point of contact as needed, 
• Arrange bidder meetings and Q&A sessions

4. Quality Assurance:

• Monitor and evaluate the quality and performance of purchased items or services.
• Address quality issues promptly and work with suppliers to resolve them.
• Perform spot checks visits to vendors and partners, as needed

5. Compliance:

• Ensure compliance with Anera's procurement policies and procedures, and donor requirements
• Stay up-to-date with relevant laws, and regulations

6. Inventory Management:

• Maintain accurate records of inventory and stock levels.
• Coordinate with relevant departments to manage stock efficiently.

7. Reporting:

• Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file,
• Support audit activities by providing requested documentation
• Support in the preparation and submission of procurement reports to management and donors as required.

8. Other:

• Identify cost-saving opportunities and implement cost-effective procurement strategies.
• Perform any other tasks requested by the Grants and Operations Manager.