Procurement Coordinator

Key responsibilities: 

- Develop and implement procurement policies and procedures following organizational guidelines and best practices.

- Source and evaluate suppliers, negotiate contracts, and establish partnerships to ensure the timely and cost-effective acquisition of goods and services.

- Coordinate with program managers and other stakeholders to identify procurement needs and develop procurement plans and timelines.

- Prepare and issue requests for quotations (RFQs), requests for proposals (RFPs), and invitations to bid (ITBs) as needed to solicit bids from suppliers.

- Review and evaluate bids and proposals, making recommendations for award based on price, quality, and other relevant factors.

- Prepare purchase orders and contracts, ensuring accuracy and compliance with organizational policies and legal requirements.

- Monitor supplier performance and contract compliance, resolving issues and disputes as needed to ensure satisfactory delivery of goods and services.

- Maintain accurate records of procurement transactions, including contracts, purchase orders, and vendor information.

- Conduct market research and benchmarking to identify cost-saving opportunities and improve procurement processes.

- Stay informed about developments in procurement regulations, practices, and technologies, and make recommendations for continuous improvement.

Additional duties and responsibilities 

-Actively participate in all training sessions as directed by management including SEA-related training sessions and awareness-raising efforts

-Uphold the code of conduct, Child Protection Policy, and all RE policies

-Support for dissemination of PSEA materials

-Report in good faith all potential allegations of SEA (even if not evidenced) through the Child Protection Focal Point. 

-Coordinate with other staff of the project

-Other tasks as directed by the project director 

Education, Experience, & Skills:

-Bachelor's degree in business administration, supply chain management, procurement, or a related field.

- Minimum of [2] years of experience in procurement, preferably in the nonprofit sector.

- Strong understanding of procurement principles, practices, and regulations.

- Excellent negotiation, communication, and interpersonal skills.

- Ability to work independently and collaboratively in a fast-paced environment.

- Knowledge of donor procurement regulations and compliance requirements is a plus.

-Superior organizational and time management skills

-Able to multi-task and work through stringent deadlines while maintaining focus on priorities

-Availability and willingness to work outside regular office hours occasionally

-Motorized (Have a car)