Field Financial Monitoring Coordinator - South

Key Functions:

1. Financial: Reports to Finance & Compliance Manager for all financial related tasks related to partners, offices and field staff

• Support the financial monitoring process in the respective area.
• Collaborate with program staff, area manager and partners to create budget for new activities and projects.
• Undertake financial monitoring on activities supported by anera including:

        - Activities undertaken by implementing partners

        - Activities undertaken by program staff 

• Coordinate with Finance & Compliance Manager for the financial management of the area offices, audit and financial monitoring outputs of the projects, partners and offices.
• Regular monitoring visit to partners to perform the following:
• Monitor procurement processes performed by partners for activities funded by anera.
• Monitor expenditure performed on the project activities.
• Capacity building for partners on one-to-one basis on best financial and procurement practices.
• Spot checks on purchases of services, material or equipment.
• Report any incidents or anticipations of incidents of mis-use of funds and fraud & corruption.
• Be the cash custodian of area cash advances.
• Report cash advances and office expenditure on monthly basis.
• Handle the asset register of the area offices and ensure all assets are well secured and update the register upon the purchase of new asset or any movement on any asset.
• Coordinates with team members to gather all financial data.
• Supports in preparing financial reports, monthly or as needed including reports to donors.
• Coordinating with Finance Department with regards to Checks & Transfers issued.
• Coordinating with Finance Department on monthly basis for Partner payments, financial reports, contract amendments and OV payments.

2. Logistics & Procurement:  Reports to Area Manager for all logistics tasks related to area offices

• Arrange for office supplies, equipment, materials, and services as required by the Area Manager. This will include the following functions: preparation of specifications; research new deals and suppliers; obtaining and negotiating prices; obtaining quotations and placing orders and processing invoices.
• Correspond and negotiate with suppliers regarding prices, product availability, and delivery.
• Respond to inquiries from staff concerning requisitions, purchase orders, and pricing information.
• Identify supplies and follow up on the purchasing processes and selecting of suppliers for requisitioned goods/services.   
• Ensure that goods/services purchased meet the specification in terms of quality, quantity and delivery and to advise on those suppliers who fail to meet specifications, in addition to preparation of invoices, receipts and payments.
• Maintain confidentiality and follow the mentioned guidelines.
• Organize and maintain computerized records containing suppliers and quotations.
• Process requisitions into purchase orders.

3. Administrative Support:

• Attend team meetings.
• Maintain contact lists (beneficiaries, Suppliers, Partners, Volunteers…).
• Manages reception (dispatch, incoming mail and material).
• Reminds and insures that staff members are regularly updating their data entry.
• Manages administrative and financial files.
• Undertakes other related duties, as assigned or requested by the Area Manager.

Required Qualifications:

• Bachelor’s degree in Finance, Business Management or equivalent
• 1 - 2 years’ work experience in Finance and Administration
• Strong Verbal and written communication
• Strong organization and planning skills
• Computer literacy data processing (Microsoft Word), spreadsheet (Microsoft Excel), E-mail, and Internet browser software
• Excellent English and Arabic