Finance Officer
Applications should include a detailed CV with at least two References. Please send your documents, in English, writing in the subject the reference "Finance Officer" to the following e-mail address: [email protected]. The deadline for submission is December 25, 2022. Any CV submitted without reference will be disregarded.
DUTIES & RESPONSABILITIES
- Budget preparation and contractual review
- Upon request of the CFM prepare budgets by gathering information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination. Ensure the financial feasibility of projects, respecting ACTED and donors rules and deadlines
- Whenever a new contract from a donor is received prepare a contract sheet clarifying all the financial rules applicable for the CFM validation (eligibility, flexibility, etc.), link it to the MIAOUH plan.
- Implementation and Follow-Up of Financial tools
- Monthly TITANIC consolidation and review
- Accounting Flows (by the 15th of each month and upon request) : support the Cost Analysis (between the 10th and 15th of each month and upon request)
- Update the Running Costs follow-up tool and conduct market surveys upon request of the CFM
- Update the Allocation Tables ( monthly and upon new contract signature as well)
- Update the ACT follow-up tool and suggest potential reallocations to the CFM
- Upon request, present a cost analysis of the mission to CFM and CD to support the decision making process
- Allocations (between the 10th and 15th of each month and upon request)
- Follow up of ACTED’s resources allocation per project at country level
- Upon request, present a memo on the mission’s resources allocations to the CFM
- Budget Control and Funding Structure (between the 10th and 15th of each month and upon request)
- Update the monthly BFU, CFU, DFU and share them with the CFM for validation
- Provide an analysis of ACTED resources to be funded on new proposal
- Identify funding gaps and risks
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- Financial Reporting preparation and support
- By the 5th of each month, control that the financial information from the bases is accurate, complete and submitted on time for monthly and yearly closures
- Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
- Plan, consolidate, draft & crosscheck with Project Development Departement (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
- Follow-up payments from donors and financial project close-out (contract liquidation).
- Participation to the Midyear and Annual Accounting Closures process
- Under the supervision of the CFM, support the preparation of the V2 Closure (ATROCE: Final reports, SAGA allocations checking, reallocations, instalments from donors and cash tracking, ACT review) to ensure a smooth freezing of the accounts.
- Training and Capacity Building
- Ensure training of staff on ACTED FLAT Procedures and tools
- Support the finance and administration teams in the mastering of financial documents, accounting software SAGA:
- Contribute to the global efficiency enhancement of the teams
- Perform trainings on financial management to local partners
"ACTED is committed to protecting beneficiaries within our programmes from sexual exploitation and abuse (SEA). ACTED has a Code of Conduct and organizational policies, which outline the expected behaviour of all staff, consultants and other stakeholders and reminds ACTED’s zero-tolerance approach. Any candidate offered a job with ACTED will sign those documents as part of their work contract and is expected to abide by them."
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon