Project Assistant

ADJI  is committed to a zero-tolerance policy regarding sexual exploitation, abuse, and harassment (SEAH). Recruitment is conducted in alignment with our values and ethical standards. Candidates must undergo satisfactory reference and screening checks as required by law. Employment will be contingent on signing ADJI’s Code of Conduct and related policies, and all staff are expected to adhere to the outlined behavioral standards.
Contact Email: hr@rahmahospital.org
Application Link:www.rahmahospital.org/career/

Job Description

the project assistant serves as the focal point for the project, providing essential support to the Project Manager. The assistant ensures effective data collection, cleaning, and management while coordinating with beneficiaries and caregivers. The role includes managing patient files, following up on service delivery, and ensuring timely communication with all stakeholders.

Justification: The Project Assistant is crucial for maintaining smooth project operations, supporting field teams, and ensuring data accuracy for informed decision-making, especially given the dual management responsibilities of the PM.

Key Responsibilities

    Project Coordination and Support:
        Act as the primary point of contact for the project, facilitating communication between the Project Manager (PM), field teams, and stakeholders.
        Provide logistical and administrative support for project activities, meetings, and workshops.

    Data Management:
        Ensure accurate and timely data collection, cleaning, and entry for project monitoring and evaluation.
        Maintain and update patient files, records, and service delivery logs in line with project requirements.
        Generate periodic reports for the PM and relevant stakeholders.

    Beneficiary and Caregiver Coordination:
        Liaise with beneficiaries and caregivers to ensure smooth service delivery and resolve any issues or delays.
        Track and follow up on patient appointments, referrals, and feedback.

    Stakeholder Communication:
        Ensure timely and effective communication with all project stakeholders, including field teams, healthcare providers, and community representatives.
        Disseminate relevant project updates, schedules, and guidelines to stakeholders.

    Operational Support:
        Monitor the implementation of field activities to ensure they align with project goals and timelines.
        Identify challenges or gaps in project execution and report them to the PM for resolution.

Qualifications

    Education:
        Bachelor’s degree in Public Health, Social Work, Project Management, or a related field.

    Experience:
        At least 2 years of experience in project assistance, administration, or related roles, preferably in the humanitarian or healthcare sector.
        Demonstrated experience in data management and reporting.

    Technical Skills:
        Proficiency in MS Office (Word, Excel, PowerPoint) and data management tools.
        Familiarity with project management software is a plus.
        Understanding of health or community-based rehabilitation programs is preferred.

    Language:
        Excellent communication skills in Arabic and English (written and spoken).

Transversal Skills

    Organizational and Time Management Skills:
        Ability to handle multiple tasks and prioritize effectively to meet deadlines.

    Problem-Solving:
        Proactive in identifying issues and providing practical solutions.

    Interpersonal Skills:
        Strong ability to collaborate with diverse teams and build positive relationships with stakeholders.

    Attention to Detail:
        Ensures accuracy in data management and reporting.

    Adaptability:
        Capable of working under pressure in a dynamic, fast-paced environment.

    Ethical Commitment:
        Maintains confidentiality and adheres to organizational policies and values.

    Communication Skills:
        Clear and effective communication with both internal and external parties.