DEPUTY SUPPLY CHAIN COORDINATOR

Main Purpose

The Deputy Supply Chain Coordinator will be supporting the Logistics Coordinator or the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in coordinating the supply chain activities in the mission and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects.

Accountabilities

• Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator or Supply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
• Defining, monitoring, evaluating and ensuring the implementation of the strategies and overall supply activities in the mission, making adjustments where needed, according to MSF standards, protocols and procedures. This includes guaranteeing of the following: 
  •  An efficient supply administration and provision of adapted tools to support the different supply activities
  •  Standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points. (in case of integration of medical stock under Supply)
  •  Stability of supply activities within regular and emergency intervention of the concerned projects and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
  •  Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed
• Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
• Ensuring technical support to his/her team as well as to all other teams in the mission
• Representing MSF in meetings with Authorities and other NGOs at the request of the Logistics Coordinator or Supply Chain Coordinator
• Performing tasks delegated by the Logistics Coordinator or Supply Chain Coordinator, as specified in his/her job description

MSF Section/Context Specific Accountabilities

• Participating actively in defining the intersectional medical procurement strategies  in Lebanon
• Arranging local tenders and hosting the Intersectional Sourcing Committees
• Supporting the SupplyCo in managing service files (e.g., insurances, rents, etc.)
• Coordinating importation pre-clearance and clearance procedures while supervising collaboration with Supply Centers (MSF Supply and MSF Logistique)

Requirements

Education

• Essential: Bachelor’s degree in pharmaceutical studies
• Desirable: Bachelor’s degree in Logistics/Supply Chain, Business Management, Economics, Business Administration.

Experience

• Essential: 3 years of experience in medical supply chain management and in the organization of supply administration and procedures.
• Essential: 2 years of Supervisory skills or People Management skills
• Desirable: Previous Experience with local or international non-governmental organ zations

Knowledge

• Essential: Advance knowledge in using MS office applications (Excel, Word, Outlook)
• Desirable: Basic to intermediate knowledge of Unifield or similar ERP software.

Languages

• Essential: Full professional proficiency using the Arabic and English languages
• Desirable: Basic knowledge of the French language.

Comptetencies

• Leadership- L2
• People Management and development-L3
• Service Oriented-L3
• Strategic Vision – L2
• Teamwork and Cooperation-L4