Logistics Officer
Applications should be submitted through this Link and should include:
Detailed CV with at least two References, and
Cover letter (max 1 page)
For any question/Clarification, please contact us via email: [email protected].
The deadline for submission is September 16, 2024. Any incomplete submissions will be disregarded.
“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”
Assignment
Under the supervision of the Logistics Manager, the Logistic Officer is responsible for assets follow ups, purchasing, stock/warehouse management, IT support and assisting in other logistic department activities in ACTED area of intervention.
Functions
Asset Follow ups/IT support:
- Provide all new comers with laptop and all needed IT accessories
- Ensure all ACTED assets are registered and codified with numbering (refer to ACTED Log Manual for details);
- Ensure that asset is given to users, after completion of “Asset Reception Form”;
- Make sure ACTED assets are all in good condition (Office assets, projects tools, office/guest house assets/items. etc.).
- Keep the asset list updated
- Ensure that e-mail, and IT equipment are functioning properly
- Follow up with IT consultant on all IT related issues
- Update IT monthly report.
Stock/Warehouse Management:
- Ensure all commodities and goods are well organized in the stock by project/program
- Ensure all commodities and goods have stock cards and registered in “Stock Situation Report”;
- Ensure all commodities for stock commodities IN/OUT have “Stock Request” form, “Waybill
or Reception Voucher” and properly recorded in “Stock Cards” and “Stock Situation Report”;
- Ensure the tidiness and well protection of goods/commodities in stock and monthly stock inspection form is filled in by (non-logistic member) regularly;
- Ensure the safety and security of stock/Warehouse and ACTED commodities/goods within stock; - check the fire extinguishers are in working condition in stock, control the entrance and exit door locks etc.)
- Keeping the stock cards updated
Procurements:
- Follow-up on procurement & supplies in coordination with the Logistics team.
- Check deliveries follow-up of each procurement contracts;
- Support in Procuring all projects and office logistical requirements based on ACTED procurement guidelines.
- Keeping the order form follow up updated
Carbon footprint:
- Ensure all data related to electricity consumption, fuel consumption, and any other related information is collected
- Ensure all data related to procurement is collected for the monthly report
- Retrieve data from purchase orders done the previous month
- Support Logistics Officer on updating the monthly CAROOT
Communication:
- Provide all newcomers with necessary communication means
- Keep track of phone numbers given to team members
- Keep communication list updated
Requirement for the position:
Degree in Logistics, Supply Chain Management, Business Administration, or a related field.
Proficiency in IT Systems and Asset Management.
Proficiency in Microsoft Office Suite.
Previous Experience in Logistics, Warehouse Management, Procurements,
Soft Skills : - Strong Organizational Skills
- Attention to Detail
- Good Communication Skills.
- Problem-Solving Abilities.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut