Compliance Intern - Zahle

Description: 

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women, and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation. 

In Lebanon, the Syrian crisis continues to generate political, social, and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities

Objective 1: Coordination of the digital archiving in  Zahle Base for previous period (60%)

Responsible for

Work on the digital and physical archiving from 2018-2022 for the base

Respond to the Ministry of Finance's request for an inspection.

Any other request from other department

Tasks

Scan all physical documents per each department and post on Teams

Coordinate between compliance and departments

Coordinate and support between departments.

Consolidate and report to line manager

Objective 2: Internal support in the MOF inspection (30%)

Responsible for

Process Response to External Audits

Tasks

Support in planning the MOF inspection at base level

work the information required by the line Compliance manager.

coordinate between the base and coordination requirements.

Reviews and proposes improvements to the process of complying with the plan

Objective 3: Audit (5%)

Responsible for

Support the support department in the auditing preparation

Tasks

Support in the development and implementation of compliance procedures and policies

Update the Audit follow-up on teams 

Inspect items delivered from bases and report in case of pending issues or challenges

Record progress of audit requirements collection and report it with Compliance Manager

Support bases and technical in collecting supporting documents if needed

Supports in the update of base workflow in audits’ preparation

Prepares the first draft of quality of requirements before sharing with audits as per internal policies

Coordinates with bases the delivery of supporting documents to/from coordination

Ensure proper hard copies archiving of assigned audit documents

Ensure proper soft copies archiving of assigned audit documents

Support in preventive control and timesheet analysis

Objective 4:  Support in organizing the archiving room (5%)

Responsible for

Support Zahle base in arranging the archiving room

Tasks

Support the base in arranging the archiving room

Create the inventory list of the documents

Ensure that all folders are labeled correctly and easy to access

Arrange per department

Objective 5: Support humanitarian activities of Action Against Hunger

Support the emergency interventions of the organization as per the employee’s abilities.

Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.

Promote gender equality within the humanitarian and/or development work

Objective 6: Gender & Safeguarding (cross-cutting)

Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.

Knowledge and compliance with safeguarding policy

Promote gender equality within the humanitarian and/or development work

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.