HR Associate

UN Entity: UNICEF

Assignment Context:
UNICEF was founded in 1946 as an emergency fund to support the most vulnerable children. Today, it works on the ground in 190 countries and territories to promote children's survival, protection, and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. UNICEF is working to scale up essential services for adolescent and young people to deliver on their rights to livelihood, health, education, protection, and other essential services, but also to help make their voices heard, reduce their involvement in risky behaviors and conflict and ensure they do not lose hope.
Under the close supervision and guidance of the Human Resources Associate, the Human Resources Associate (UNV) will provide administrative, operational support and assistance to the efficient implementation of a broad range of Human Resources functions, ensuring accurate and timely delivery that is following UNICEF HR rules and regulations.  
In addition to duty station specific vaccine requirements, appointments are subject to confirmation of fully vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations, or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.

UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.

Task description:
Within the delegated authority and under the supervision of the HR Associate or his/her designated mandated representative(s), the HR Associate will:
Providing support on Onboarding and Offboarding:
• Onboarding: This involves welcoming new joiners, providing them with necessary resources, introducing them to the team and organization culture, and guiding them through the orientation process.
• Offboarding: This includes facilitating the departure process for employees leaving the organization ensuring that the exit clearances are completed properly, and records are updated.
• Tracking and reminding employees to complete mandatory training courses and keeping the mandatory courses records updated.
• Assisting new joiners with security-related procedures such as obtaining access cards, and coordinating for setting ICT account, ICT set up, Personnel Security Questionnaire, and Personal Data Sheets (PDS).
• Sending welcoming messages to new joiners and ensuring that all the required documents are received and recorded in the folders.
• Coordination of induction sessions particularly with ICT, admin, finance, security, and risk compliance.
• Sharing updates on new joiners and leavers with the Operations team to ensure smooth coordination on exit clearance and keeping the staff association aware of the changes well ahead of the personnel separation dates.
• Updating databases with relevant information regarding new joiners and leavers for record-keeping and future reference.
Proper Maintenance of online LCO Human Resources Page and Welcome Guide:
• On a monthly basis review the online LCO HR Page and introduce any relevant changes based on the office and new personnel information and requirements.
• Ensuring the welcome guide is updated along with the contact of focal points and shared with all new joiners.
Administrative Support for various HR-related areas
• Provide administrative and logistical support to i.e., data updates, filing and quality assurance, assisting in recruitment process to the finalization of consultancy contract (e.g., reference check, following up on required documents with selected candidate compilation of mandatory documents).
• Organize, update, and manage EPICS platform in coordination with ICT and Security team.
• Coordinate and manage UNICEF personnel contract extension process within 6 months period.
Administrative and Logistical Support for HR events and Booking Meeting Rooms and Schedules:
• Manage meeting room bookings, scheduling meetings, and ensuring that meeting spaces are booked timely, and any necessary communication is done with the respective audience.
• Provide logistical and administrative support with events’ organization i.e., meetings, workshops and trainings organized by HR.
• Provide team management support, including taking notes in weekly meetings, updating team/task planner, and following up on action items with relevant team members.
Provide Support with HR related Visuals and Multimedia:
• Provide support in creating engaging graphics and visuals to promote HR events, such as job fairs, training workshops, or our employee recognition programmes.
• Provide support in compiling and basic editing of short in-house videos showcasing employee success stories, highlighting achievements, and their contributions within the organization.
• Support in designing certificates, plaques, and visual announcements for any HR events or any HR employee recognition programme.

Required experience
3 years of experience in business administration, HR, social sciences, management or area related to admin, HR, etc.
• At least 3 years of professional work experience at the national and/or international level in human resources, administration or combined experience in HR and Administration is required.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills.
• Experience working with international organization is an asset.
• Fluency in English and Arabic is required.
Additional requirements:
• Accuracy and professionalism in document production and editing.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.
• Basic video editing skills is an advantage.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Sound security awareness.

Languages
Arabic, Level: Fluent, Required
English, Level: Fluent, Required
French, Level: Basic, Desirable

Inclusivity statement:
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements
In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.

Living conditions and remarks
As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in (Beirut). National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.

National UN Specialist Volunteers in Lebanon are entitled to:

• Monthly Volunteer Living Allowance (VLA) at the amount of USD 1606.58
• Annual and learning leaves;
• Medical and life Insurance
• Free access to different learning platforms.

For more information on UN Volunteer benefits, entitlements and support, please visit:
https://www.unv.org/volunteer-your-country-conditions-service