Administrative Finance Officer

1. MAIN RESPONSIBILITIES

The Finance Officer has responsibility for ensuring efficient and effective financial and administrative management of NCA’s program through:

• Adhere to policies and procedures set out in the financial management Chapter 8 from the NCA‘s Operational Manual; and any other manuals relevant to task assigned.
• Work directly with the Finance Manager to complete monthly financial reporting deliverables accurately and on time.
• Assists in the day-to-day operations of NCA office and participating cooperatively within the NCA team to ensure compliance with relevant NCA routines and guidelines.

• Maintaining accounting record and proper documentation
• Contributes to meeting financial reporting requirements and deadlines.

1. MAIN TASKS

Bookkeeping & Accounting:

1. Processing all day-to-day invoices, payments and receipts, including cash and bank transfer payments and ensuring proper documentation and authorization of all financial transactions, ensuring compliance to authorized thresholds.
2. Updating cash book and daily cash journals and bank transfer register and staff work advance on daily basis.
3. Filling and proper financial documents handling systems of accounting vouchers, contracts, and all needed supporting documents.
4. Follow up and settlement of staff work advance on weekly basis.
5. Preparing weekly cash counts.
6. Updating monthly cash flow estimates to ensure timely and secure transfer of funds to cash box needs.
7. Processing all day-to-day bank payment vouchers and financial transaction in Maconomy for all bank accounts, ensuring that financial transactions are up to date, timely and accurately recorded in the accounting system.  

Budgeting, Financial Planning & Reporting:

1. Assist the Finance Coordinator to prepare donor financial reports and proposal budgets and cost estimates of project activities.
2. Assist the Finance Coordinator in monthly reconciliations of the project accounts.

1. SPECIAL DUTIES/FUNCTIONS ASSIGNED TO THE POSTION:
   (Project-, team-, workgroup-leadership/coordination, facilitation, monitoring, relation building etc.):

1. Compliance with NCA code of conduct and take appropriate steps when needed to minimize the risk of fraud or theft.
2. Assisting in fulfilling audit requirements and any other role related tasks assigned by line manager.

Coordination within the finance team and other NCA departments.